Job Description

Urbis is more than just a consultancy. We are a multidisciplinary urban consultancy, inspiring and creating solutions for our ever-changing world. We empower our brightest minds with opportunities to push boundaries, collaborate and deliver exceptional, creative solutions for our clients and each other.

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If you're looking to make transformational impact in our cities and communities, we're keen to meet you.

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We pride ourselves on empowering our employees and supporting them to be the best they can be. Here you will make a tangible difference and create positive impact, while gaining enviable industry experience and broad exposure to the most exciting work.

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The opportunity & how you will make an impact.

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In this role, you'll support the People & Culture team, working closely with the P&C; Business Partners to deliver high-quality people processes and solutions across the business. You'll play a key role in providing accurate, professional and timely administrative support across the employee lifecycle, acting as the first point of contact for P&C; system and process enquiries. This is a great opportunity for someone looking to build a strong foundation in People & Culture, develop their administration and service delivery skills, and grow their capability in a supportive team environment that values learning and continuous improvement.

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As a People & Culture Administrator, every day is different! You'll make an impact by:

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- Providing high-quality administrative support across the full People & Culture lifecycle, responding to general employee enquiries and escalating matters as needed
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- Managing People & Culture administration including employment documentation, records, reporting and system updates to ensure accuracy and compliance
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- Supporting recruitment activities by coordinating administration in the recruitment system and assisting with interview scheduling and stakeholder liaison
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- Coordinating onboarding and induction processes, including new starter documentation, training schedules and mandatory learning requirements
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- Assisting with payroll-related processes, including reimbursements, invoices, bonuses and employee changes, in line with policies and approval frameworks
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- Tracking and coordinating key employee milestones such as probation reviews, contract end dates, leave arrangements and service anniversaries
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- Maintaining People & Culture templates, policies and procedures, ensuring documentation remains current and accessible
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About you.

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We look for talented people who are purpose-driven and thrive in high-performing, inclusive and collaborative environments. You'll work across teams to bring out the best in others whilst bringing new thinking and energy.

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We know everyone is different and bring different strengths and passions with them. In addition to yours, we're keen to connect with you if you bring the following experiences and attributes:

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- Holds a tertiary qualifications in in Human Resources or related field is advantageous but not essential
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- Proven administrative work experience in a Human Recourses / People & Culture role is desirable
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- Excellent administrative, time management and organisational skills
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- Intermediate to advanced level of experience using the Microsoft Office suite of products (particularly SharePoint, Outlook, Word, Excel and PowerPoint);
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- Strong attention to detail with high skilled standards
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- A collaborative mindset, to bring out the best in yourself and others while bringing new thinking to Urbis and our clients
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- Passion for purpose-led work, and driving a positive legacy for our communities, clients and yourself
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- Authenticity to foster respect, trust and advocacy in all your work interactions
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- Confidence and decisiveness to drive high performance for yourself, others and our clients
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- Innovation and creativity when solving complex problems
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- A digitally curious mindset, that is keen to explore how technology can contribute to our experience and efficiency
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Why Urbis?

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We are passionate about purpose with impact. You'll join an organisation united by a shared goal: shaping cities and communities for a better future. Your work will help create a positive legacy through innovative and meaningful contributions. You're encouraged to bring your ideas, be bold and contribute to an environment built on connection, flexibility and authenticity.

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We invest in your growth, with inspirational leadership experiences, structured development pathways and the freedom to lead your own way. We empower you to shape your career and your impact.

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We believe in flexible perks, performance-driven rewards and experiences that support you both professionally and personally - because what matters to you, matters to us.

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Sound interesting?

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If we sound like a great fit for you, and you are ready to make an impact, we'd love to hear from you.

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📌 People & Culture Administrator (Victoria)
🏢 Urbis
📍 Victoria