Job Description

Administration Officer (Maternity Leave Coverage)

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The Cottage Preschool and Early Learning Centre – North Rothbury NSW

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Be the Heart of Our Centre | Support Families | Make a Difference

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Are you an organised, professional and approachable administrator who enjoys working in a fast-paced environment and making a positive impact every day?

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The Cottage Preschool & Early Learning Centre is seeking a dedicated Administration Officer to join our supportive and passionate team on a permanent part-time basis.

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This is a rewarding opportunity for someone who enjoys combining strong administrative skills with meaningful relationships. As the first point of contact for many families, you will play an important role in creating a warm and welcoming experience while providing essential operational support to our educators and leadership team.

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We are looking for someone who is highly organised, confident with systems and administration, and passionate about supporting high-quality early childhood education.

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About Us

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The Cottage Preschool & Early Learning Centre is a growing Early Childhood Education and Care service catering for children aged 6 weeks to 6 years.

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Proudly independently owned and family operated, we are passionate about creating a safe, nurturing and inspiring environment where children feel valued, families feel connected, and educators feel supported.

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Our Centre operates Monday to Friday from 6:30am to 6:00pm, and our team is built on collaboration, respect, professionalism and a shared commitment to achieving the best outcomes for children and families.

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About the Role

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As our Administration Officer, you will be the welcoming face of The Cottage Preschool & Early Learning Centre and provide vital administrative and operational support to ensure the smooth running of our service.

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This role requires someone who can confidently manage competing priorities, maintain accurate records, support compliance requirements and build positive relationships with children, families, educators and external stakeholders.

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You will work closely with the Centre Director and leadership team, contributing to a skilled and organised environment where quality early childhood education can thrive.

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Key Responsibilities

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- Provide high-quality administrative support to ensure the efficient operation of the Centre.
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- Welcome children,



families and visitors with a warm, professional and friendly approach.
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- Manage incoming phone calls, emails and family enquiries.
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- Conduct Centre tours and build positive relationships with prospective families.
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- Manage family enrolments, documentation and account requirements.
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- Complete and maintain Child Care Subsidy (CCS) administration requirements.
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- Assist with billing, accounts and financial administration processes.
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- Manage ordering of Centre consumables and supplies.
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- Maintain accurate records and documentation in line with Centre policies and regulatory requirements.
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- Support the Centre Director and leadership team with daily administrative tasks.
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- Provide assistance and relief support within rooms when required.
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- Contribute to creating a welcoming, organised and professional environment for children, families and educators.
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About You

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You are a friendly, organised and proactive professional who enjoys being part of a team and takes pride in providing excellent service to families and colleagues.

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You will bring:

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- Previous experience working in an Early Childhood Education and Care administrative role (essential).
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- A Certificate III, Diploma or Degree in Early Childhood Education and Care (highly desirable).
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- Experience with Child Care Subsidy (CCS) administration and childcare management software (essential).
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- Strong understanding of the operations and requirements of an early childhood service.
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- Excellent organisational skills and the ability to prioritise tasks in a busy environment.
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- Strong attention to detail and accuracy with documentation and accounts.
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- A transparent, professional and friendly telephone manner.
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- Excellent written and verbal communication skills.
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- Confidence using Microsoft Excel, Word, Google Drive and the ability to learn new software systems.
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- The ability to work independently while also contributing positively to a collaborative team environment.
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- A current Working With Children Check.
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- Full Australian working rights (no sponsorship available).
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Our Commitment to Child Safety

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At The Cottage Preschool & Early Learning Centre, the safety, wellbeing and inclusion of every child are our highest priorities.

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We are committed to creating a child-safe organisation where children feel respected, protected and valued. Every member of our team plays an important role in promoting children's safety and wellbeing.

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We promote a culture of respect, inclusion and accountability and expect all team members to uphold the National Principles for Child Safe Organisations.

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Mandatory Requirements

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Successful applicants will demonstrate a genuine commitment to child safety and must have:

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- Current Working With Children Check (or willingness to obtain where applicable).
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- Completion of the National Child Safety Foundation Training through the Geccko platform, or willingness to complete prior to commencement.
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- A commitment to maintaining a safe, inclusive and respectful environment for every child.
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- Willingness to participate in required child safety screening, induction and ongoing professional learning.
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All appointments are subject to satisfactory child safety screening and relevant employment checks.

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Why Join The Cottage Preschool & Early Learning Centre?

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At The Cottage Preschool & Early Learning Centre, we believe every team member plays an important role in creating exceptional outcomes for children and families.

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You will enjoy working in a supportive, family-owned environment where your skills are valued and your contribution makes a genuine difference.

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Benefits

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- Flexible working hours
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- Permanent part-time position with work-life balance
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- Competitive pay rate based on experience and qualifications
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- Discounted childcare fees
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- Two-week Centre closure over Christmas
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- Supportive leadership team
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- Friendly and collaborative workplace culture
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- Opportunity to grow within a well-established early childhood service
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- Work alongside an experienced and dedicated team
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If you are passionate about administration, enjoy building relationships with families and want to contribute to a high-quality early childhood environment, we would love to hear from you.

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📌 Administration Officer (Maternity Leave Coverage) (North Rothbury)
🏢 The Cottage Preschool and Early Learning Centre
📍 North Rothbury