Job Description

Harcourts Melbourne City is looking for an organised, proactive Sales Administrator / Office Manager to join our team. This is a varied, hands‐on role for someone who loves keeping things running smoothly - you'll support our sales campaigns from listing through to settlement, coordinate our marketing and social media, and be the go‐to person for office systems and day‐to‐day operations.

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If you're someone who thrives on structure, enjoys problem‐solving, and takes pride in getting the details right, we'd love to hear from you.

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About Our Team

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Based in Flinders Lane in the heart of the CBD, Harcourts Melbourne City is a close‐knit, energetic team that genuinely loves what we do. We're passionate about Melbourne's heritage and unique properties, we back each other in, and we celebrate the wins together - big or small. It's a fast‐paced, friendly environment where positive ideas are welcomed, hard work is noticed, and there's always time for a laugh along the way. As part of the global Harcourts network, we get to combine that local, family‐feel culture with the resources, systems and support of a truly international real estate group.

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What You'll Be Doing

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Sales Support

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- Manage listings, sales proposals, contracts and campaign documentation from start to settlement
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- Send sales EDMs, distribute leads, and prepare vendor and property statistics reports
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- Liaise with agents, vendors,



purchasers, solicitors and conveyancers
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- Keep the database, compliance documentation and sales files accurate and up to date
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Marketing & Social Media

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- Coordinate property marketing campaigns end‐to‐end, including brochures, social media and online advertising
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- Design collateral in Canva/InDesign, and manage the office's social media accounts
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- Prepare presentations and promotional material for our BDMs
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Office & Systems

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- Be the first point of contact for day‐to‐day IT and systems troubleshooting
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- Maintain and improve our database, workflows and business systems
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- Manage general office administration and support the wider team
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About You

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- Experience in sales administration, office management or a similar coordination role - real estate experience highly regarded
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- Excellent organisational skills and attention to detail
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- Confident communicator, comfortable liaising with team members and management
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- Design skills/proficient using in Canva and/or InDesign
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- Tech‐savvy, with a proactive approach to systems and process improvement
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- Able to juggle multiple priorities and deadlines with ease
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Sound Like You?

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If you're organised, proactive and ready to bring your skills to a role where no two days are quite the same, we'd love to meet you.

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📌 Sales Administrator / Office Manager (Victoria)
🏢 Harcourts
📍 Victoria