Job Description

Join a growing South East Queensland builder and be part of a high-performing team

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Gallery Group is one of South East Queensland's leading residential home builder/developers. As we continue to grow, we are looking for an experienced Senior Sales Contracts Administrator to join our team at our head office in Sanctuary Cove.

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This is a hands‐on role suited to someone who knows residential building contracts inside and out, has a strong eye for detail and takes pride in getting things right the first time.

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About the Role

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As our Sales Contracts Administrator, you will be responsible for managing the contract process from preparation through to execution, working closely with our sales, business development and external sales teams.

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You will play an key role in ensuring contracts are accurate, compliant and reflect the agreed terms between Gallery Group and our clients.

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Key Responsibilities

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- Prepare, review and issue HIA residential building contracts in line with company standards and legislative requirements.
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- Manage contracts and associated documentation through Onsite Companion.
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- Work closely with the Business Development and External Sales teams to ensure contract details are accurate and complete.
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- Maintain accurate and organised records of contracts, variations and correspondence.
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- Liaise with clients, referral partners, solicitors and other stakeholders regarding contractual matters.
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- Review and audit contracts to identify discrepancies and ensure all required documentation and approvals are in place.
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- Manage and document contract variations and amendments.
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- Provide support and guidance to the sales team on contract‐related queries.
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- Identify opportunities to improve contract processes, systems and efficiencies.
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- Ensure a high level of accuracy and attention to detail across all contract administration.
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About You

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To be successful in this role, you will have:

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- Extensive experience preparing and issuing HIA contracts.
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- Previous experience working for a residential home builder – this is essential.
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- Strong proficiency using Onsite Companion – this is essential.
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- Excellent attention to detail and a methodical approach to your work.
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- Strong written and verbal communication skills.
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- The ability to manage multiple contracts and deadlines while maintaining a high level of accuracy.
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- Confidence communicating with clients, sales teams, solicitors and other stakeholders.
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- A proactive approach and the ability to identify and resolve issues before they become problems.
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- Experience using Salesforce will be highly regarded.
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What We Offer

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- A competitive salary package based on experience.
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- The opportunity to join a growing and successful residential building group.
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- A collaborative and supportive team environment.
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- Opportunities for career development and progression.
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- A role where your experience and knowledge will have a genuine impact on the business.
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- A full‐time position based at our Sanctuary Cove head office.
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📌 Sales Contract Administrator (City of Gold Coast)
🏢 Gallery Homes
📍 City of Gold Coast