Job Description

Expertise and Functions

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- Demonstrate effective oral and written communication skills with internal and external stakeholders
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- Effectively work with a team and/or independently on daily activities regardless of geographical locations
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- Track daily tasks in multiple reporting platforms
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- Display superior organizational skills
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- Assist with updates of weekly activity slides pertaining to contracting and purchasing
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- Sustain record keeping and filing pertaining to contracting and purchasing
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- Prioritize workload, multitask, and track to deadlines
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- Demonstrate critical thinking and analytical skills
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- Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current government and commercial contracting standards
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- Assist with coordination of necessary contractual actions with customer counterparts and with internal stakeholders
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- Assist in creation and updates of policies pertaining to contracting
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- Provide training on clerking topics as needed
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- Research and understand FAR, DFARS, and other regulations, instructions, and directives pertaining to contracting
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- Complete customer and supplier documentation and certification
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- Perform reviews and create flow-down clauses from the customer terms and conditions
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- Manage manufacturing awards up to $100k to include communication with customers and management of modifications as necessary.
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- Monitor Request for Quotes (RFQs) system and track to ensure the internal stakeholders meet the proposal/quote deadlines
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- Finalize and coordinate government and commercial quotes with internal stakeholders and potential customers
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- Submit quotes/proposals to customers
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- Conduct contract review and follow policies for approval
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- Draft and send contract award announcements to internal stakeholders
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- Track and monitor contract closeout procedures
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- Audit and update contracting data entries
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- Support coordination of necessary contractual actions with customer counterparts and internal stakeholders
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- Other duties as assigned
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Qualifications

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Education/Training (both required and desired):

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- High School diploma required
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- Associate's degree in Business, Communications, or other relevant focus area preferred
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Experience:

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- 0+ years of experience required
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- 2+ years of Defense Contractor administrative, record keeping, data management, and/or procurement experience preferred
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- Attention to detail is a must
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- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, SharePoint, etc.) required
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- Solid interpersonal skills with the ability to build rapport professionally and work successfully with others required
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- Proficiency in follow-through with directions from leadership
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- Ability to learn and use systems related to contracting i.e., Unanet, DocuSign)
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- Ability and willingness to learn new skills and tasks
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Security:

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- Must be a US citizen
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- Ability to obtain a security clearance may be required
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Physical Requirements:

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- Able to occasionally reach with hands and arms
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- Prolonged periods of computer screen use, while sitting or standing at a desk
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- Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)
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- Able to safely lift and carry up to 20 pounds at a time
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- Health Care Plan (Medical, Dental & Vision)
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- Retirement Plan (401k, IRA)
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- Life Insurance (Basic, Voluntary & AD&D;)
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- Paid Time Off (Vacation, Sick & Public Holidays)
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- Short Term & Long Term Disability
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- Training & Development
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- Wellness Resources
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Salary:

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The projected salary range for this position is $45,000 - 60,000. This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.

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📌 Contracts Clerk (Byron Bay)
🏢 KIHOMAC
📍 Byron Bay