Job Description

BUILDXWISE is a fast-growing residential builder within the XWISE Group, delivering detached homes, medium-density developments and investor-focused housing across Victoria.

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We're building a smarter, technology-driven way to deliver homes by bringing Land Development, Capital, Sales and Construction together under one roof. With a strong focus on systems, automation, efficiency and customer outcomes, we're building a scalable business for long-term growth.

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We're looking for an experienced Project Administrator / Coordinator to join our growing team.

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Reporting directly to the Director and working closely with Sales, Estimating, Design and Construction, you'll coordinate residential projects from contract signing through to completion.

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This varied role will cover project administration, contracts, pre-site coordination, client liaison and construction administration, while supporting our House & Land program and help deliver an exceptional client experience.

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You will also play an significant role in developing BXW's systems, processes and technology as the business grows.

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Key Responsibilities

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- Coordinate residential projects from contract through to completion.
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- Manage project information, milestones, documentation and key dates.
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- Prepare contracts and supporting documentation.
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- Coordinate pre-site approvals, selections, variations and project setup.
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- Liaise with clients, consultants, developers and suppliers.
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- Support project handovers and warranty administration.
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- Work closely with Sales, Estimating, Design and Construction teams.
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- Assist with House & Land packages through the Evolve Sales Portal.
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- Maintain accurate project records, reports and systems.
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- Identify opportunities to improve processes, automation and efficiency.
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- Help develop scalable systems that support business growth
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About You

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- 2–5+ years' experience in residential construction administration, project coordination, contracts administration, client liaison or pre-site coordination.
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- Experience managing residential projects from contract to completion.
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- Strong understanding of the Australian residential construction process.
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- Experience with construction software such as Evolve, Databuild, Buildxact, Framework or similar.
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- Strong Microsoft Office skills, particularly Excel, Outlook and Word.
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- Excellent organisation, communication and time management skills.
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- High attention to detail and a proactive approach to problem-solving.
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- A genuine interest in improving systems, processes and customer outcomes.
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- Experience with a volume/production builder, Evolve, House & Land packages, and Victorian residential building contracts is highly regarded.
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Why Join BUILDXWISE?

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- Join a young, ambitious and rapidly growing residential builder.
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- Help shape the systems, technology and processes behind a growing business.
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- Be part of a culture focused on innovation, automation and continuous improvement.
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- Have genuine career progression into Operations Coordinator or Operations Manager.
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- Make a meaningful impact where your ideas and initiative are valued.
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📌 Project Coordinator (Middle Park)
🏢 xWise Group
📍 Middle Park