Gold Coast | Full-time | Major Infrastructure Project
Diverse role combining document control, contract administration and office coordination
Work with a small, experienced and collaborative project team
Contribute to the delivery and operation of iconic Gold Coast infrastructure
About GoldlinQ
GoldlinQ is responsible for financing, delivering, operating and maintaining the Gold Coast Light Rail Project in partnership with the Queensland State Government.
The project provides critical public transport infrastructure for the Gold Coast community.
We are seeking an experienced and highly organisedOffice Administrator / Document Controllerto join our Gold Coast-based team.
This is a varied, hands-on position suited to someone who enjoys taking responsibility, maintaining well-controlled systems and supporting a close-knit skilled team.
The role combines document control, basic contract administration support and the coordination of day-to-day office activities.
About the Role
Reporting to the Chief Financial Officer, you will provide document control and administrative support across GoldlinQ's project delivery and operational activities.
Key responsibilities will include:
Administering and maintaining GoldlinQ's electronic Document Management System, including formal correspondence, transmittals and project document submissions.
Monitoring incoming documents, correspondence, actions and deadlines, and ensuring relevant matters are brought to the attention of the appropriate GoldlinQ team members.
Maintaining document control, records management, archiving and associated procedures and registers.
Coordinating and supporting project and contract administration meetings, including preparation and follow-up activities.
Providing day-to-day office administration and facilities support, including meeting coordination, office supplies, equipment, asset registers,



IT liaison and basic office events.
About You
We are looking for a capable and approachable person who is comfortable working across both structured document control activities and practical office administration.
The successful candidate will ideally have:
Previous experience in document control, project administration, office administration or a similar multifaceted role.
Experience using an electronic Document Management System would be highly regarded.
Intermediate to advanced experience using Microsoft Office and SharePoint.
The ability to prepare clear, professional correspondence and maintain accurate registers and records.
Strong attention to detail and the ability to manage competing priorities, deadlines and follow-up actions.
A proactive, practical and solutions-focused approach.
Experience within infrastructure, construction, engineering, transport or a project-based environment would be advantageous.
Why Join GoldlinQ?
This role offers:
The opportunity to contribute to the delivery and operation of important public transport infrastructure for the Gold Coast community.
A diverse position with exposure to document control, project administration, contracts and general business operations.
The opportunity to work closely with experienced professionals across a major infrastructure project.
A collaborative working environment where initiative, accuracy and practical support are valued.
A remuneration package reflecting the responsibilities of the role and the experience and skills you bring.
How to Apply
Please submit your resume and a brief cover letter through SEEK outlining:
your relevant document control and office administration experience;
the electronic document management systems you have used;
your experience with Microsoft Office and SharePoint; and
why this chance interests you.
Applications will be treated in confidence.

📌 Office Administrator / Document Controller (Gold Coast)
🏢 GoldlinQ
📍 Gold Coast