Job Description
Keep the Workshop Moving, Keep the Fleet Working.
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Patten Pavement Services (PPS) is a leading civil construction company specialising in road profiling, haulage, civil, quarrying and recycling.
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We operate a large and diverse fleet of heavy plant, equipment and vehicles, and we're looking for a highly organised Workshop Scheduler & Administrator to join our team and become the key coordination point for our workshop.
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This is a current opportunity for someone who enjoys planning, organising, coordinating and making sure things happen.
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About the Role
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Working closely with the Workshop Foreman, Operations Managers, mechanics and the wider business, you'll take responsibility for the day-to-day administration, scheduling and coordination of the workshop.
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Your role will be to make sure servicing, repairs, breakdowns and maintenance are properly planned, scheduled and followed through.
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Key Responsibilities
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Workshop Scheduling & Coordination
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Coordinate the daily and weekly workshop schedule.
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Schedule servicing and repairs.
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Coordinate the movement of plant and equipment into and out of the workshop.
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Work with Operations Managers to understand upcoming plant requirements.
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Prioritise workshop jobs based on operational requirements.
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Track equipment currently off the road and ensure repairs are progressing.
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Follow up outstanding jobs and ensure nothing gets forgotten.
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Coordinate equipment availability with project and operational requirements.
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Maintain a clear and accurate workshop schedule.
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Workshop Administration
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Manage the day-to-day administration of the workshop.
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Enter and maintain workshop information in company systems.
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Keep servicing and maintenance records up to date.
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Assist with purchase orders, invoices and supplier documentation.
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Track parts and components required for repairs.
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Follow up suppliers regarding parts, repairs and delivery times.
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Maintain accurate records of equipment servicing and repairs.
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Assist with reporting on workshop activity, downtime and maintenance.
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Communication & Coordination
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You'll be the link between the workshop and the rest of the business.
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You'll regularly communicate with:
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Workshop Foreman and mechanics
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Operations Managers
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Suppliers and contractors
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Fleet You'll Be Working With
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Road Profilers
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Excavators
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Wheel Loaders
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Rock Crushers
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Impactors
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Truck & Dog Combinations
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Support Vehicles and Plant
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You don't need to be an expert on our plant and equipment. You'll be working alongside experienced mechanics and our Workshop Foreman who will provide the technical knowledge.
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Your job is to make sure the planning, scheduling, communication and administration happens.
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About You
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We're looking for someone who is organised, proactive and enjoys being busy.
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You might currently be working as a:
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Workshop Administrator
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Maintenance Coordinator
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Scheduler
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Operations Administrator
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Plant Coordinator
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You may also have experience in civil construction, transport, earthmoving, quarrying, mining, heavy equipment or another industry where scheduling and coordination are critical.
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Most importantly, you'll have:
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Excellent organisational and time management skills.
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Strong attention to detail.
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The ability to manage multiple priorities.
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Confidence dealing with tradespeople, managers and suppliers.
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The ability to follow up and get things done.
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Good computer and administration skills.
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A practical, common-sense approach.
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The ability to work independently and take ownership.
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A willingness to learn our equipment, systems and processes.
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Mechanical / Plant Experience?
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Highly regarded - but not essential.
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You don't need to be a qualified mechanic to be successful in this position.
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If you've previously worked around heavy machinery, workshops, transport, civil construction or fleet operations, you'll have a strong advantage.
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We're more interested in finding someone who is organised, reliable, proactive and capable of coordinating people and information.
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Why Join PPS?
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Join a successful and growing civil construction company.
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Work with a large and diverse fleet of heavy equipment.
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Play a key role in keeping our operations moving.
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Work closely with an experienced Workshop Foreman and mechanical team.
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Be part of a supportive and practical management team.
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Genuine opportunity to develop and improve workshop systems and processes.
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Competitive remuneration package.
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Opportunity to make the role your own.
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Don't Tick Every Box? That's okay.
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We're not necessarily looking for someone who has done this exact job before.
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If you're an experienced administrator, scheduler, coordinator or service qualified who is highly organised, confident dealing with people and wants to step into a role where you can make a real difference, we'd like to hear from you.
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📌 Workshop Scheduler & Administrator (Victoria)
🏢 Patten Pavement Services
📍 Victoria