Coast Wide Training Solutions supports Registered Training Organisations (RTOs) across Australia with regulatory compliance, RTO administration and quality systems.
We're looking for a motivated, self-directed RTO and aXcelerate admin professional to support our VET Administration and Compliance Consultants who work directly with clients to provide our specialised support services.
What you'll be doing:
RTO Administration Support
Supporting our VET Administration Consultant and client representatives to implement RTO administrative, student and course management solutions that improve efficiency
Assisting with external student enrolment and registration, including eligibility checks, processing applications, and managing enrolment records
Analysing external Student Management Systems and associated data related to student outcomes, compliance records and regulatory reporting
RTO Compliance Support
Supporting our VET Compliance Consultant with Training and Assessment Strategy development, assessment validation, and trainer/assessor competency mapping
Assisting with internal audits to assess the quality and effectiveness of training programs and administrative processes
Researching VET regulatory and state-based compliance requirements and RTO obligations
Internal Systems Administration
Managing internal systems including the admin email inbox and overseeing our own online course enrolments in aXcelerate - tracking student progress, and managing student queries and completions
Internal Support




Providing professional administrative assistance to our consultants
Reviewing and updating our Quality Management System and associated documents, including policies, procedures, forms, tools and templates
Assisting with the development of our non-accredited professional development programs
What you'll bring:
At least 1 year of RTO administration and student management experience
Proficiency in aXcelerate is a must.
eSkilled, VETtrak, or similar SMS/LMS platforms will be highly regarded
Understanding of state-based funding and reporting requirements (NSW and QLD as a minimum)
Excellent written and verbal communication, and robust document control and proofreading skills
A genuine home office setup and the discipline to work autonomously
Certificate IV in Training and Assessment will be highly regarded
The details:
Casual position, ***** hours per week, Monday to Friday during business hours
Fully remote, work the hours that suit you within that window
Paid under the Educational Services (Post-Secondary Education) Award (MA******), Level 3.2, $***** per hour plus 12% superannuation
3-month probation period
This is a genuine opportunity to build a career in RTO administration and compliance, working alongside experienced consultants supporting RTO clients across the country.
To apply, submit your resume and a cover letter telling us about your relevant experience and why you're the right fit.

📌 Vet Administration & Compliance Assistant (Newcastle)
🏢 Coast Wide Training Solutions
📍 Newcastle