Job Description
Administration and Events Coordinator – Part-time
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Trans Tasman Radiation Oncology Group (TROG Cancer Research) – Waratah NSW
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TROG Cancer Research is a leading collaborative clinical trials group conducting world-class radiation medicine research to improve outcomes and quality of life for people affected by cancer.
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Based at the TROG Central Operations Office in Waratah, our team supports clinical trials, radiation therapy quality assurance and collaborative research across Australia, New Zealand and internationally.
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The Chance
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We are seeking an experienced and highly organised Administration and Events Coordinator to join our Business Services team.
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Reporting to the Executive Administrator, this part-time role coordinates day-to-day office administration and provides administrative and logistical support for TROG events, including the Annual Scientific Meeting.
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The role would suit an experienced administrator who enjoys a varied workload, can work independently as well as collaboratively, and takes pride in delivering accurate and responsive administrative support.
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Key Responsibilities
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Coordinate day-to-day office administration, systems, resources and facilities.
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Provide administrative support for staff onboarding and induction, compliance record-keeping, and routine staff training activities.
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Coordinate travel and accommodation arrangements.
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Organise meetings and provide secretariat support, including agendas, minutes and follow-up.
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Maintain administrative systems, records and document management processes.
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Assist with TROG communications, website content, membership administration and general enquiries.
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Coordinate TROG's internal administrative support for the Annual Scientific Meeting, working with TROG staff and the appointed Professional Conference Organiser.
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Provide administrative and logistical support for fundraising, sponsorship and other TROG events.
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Coordinate office and staff events in collaboration with the Executive Administrator.
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About You
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You will be an experienced administrator with strong organisational and communication skills and the ability to manage a varied workload with a high level of accuracy.
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You will be comfortable working independently under broad direction while also contributing as part of a collaborative team.
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Certificate III or IV in Office Administration, another relevant business or office administration qualification, or substantial equivalent experience.
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Minimum three years' demonstrated experience in a broad administrative, office coordination or business support role.
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Strong organisational skills, with the ability to prioritise competing demands, work independently and collaboratively, and maintain clear records and handovers.
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Experience in office administration and operations, including facilities coordination, office supplies, travel and accommodation bookings, and maintaining administrative systems and records.
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High-level written and verbal communication and interpersonal skills, including experience organising meetings, preparing agendas, taking accurate minutes and circulating meeting documentation.
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Proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams, with the ability to learn other business systems.
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Ability to exercise initiative and sound judgement, maintain confidentiality and demonstrate a high level of accuracy and attention to detail.
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Experience working in a clinical trials, health, research or not-for-profit environment, or another setting with similar regulatory and compliance requirements.
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Experience supporting the administrative and logistical coordination of events or conferences.
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Why Join TROG?
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Contribute to world-class cancer research with real impact for patients.
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Join a collaborative and supportive team.
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Interesting and wide-ranging part-time role combining office administration and event coordination.
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Generous not-for-profit salary packaging to increase your take-home pay.
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📌 Administration And Events Coordinator - Part-Time (New South Wales)
🏢 Trans Tasman Radiation Oncology Group (TROG Cancer Research)
📍 New South Wales