Job Description
Join a Melbourne inner-suburbs city council undertaking a significant enterprise transformation program. This is an chance for an experienced records and information management specialist to lead a compliant records sentencing and disposal program and strengthen information governance across the organisation.
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Reporting to the Information Management Lead, you will work closely with the Corporate Records team, ERP project team, technology specialists and business stakeholders. Although this is a Lead-level position, it is a hands‐on specialist role with no direct reports.
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What you'll be doing
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You will take ownership of the council's records sentencing and disposal activities, ensuring every decision is properly authorised, documented and compliant with Victorian public-sector requirements.
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Planning and delivering a compliant records sentencing and disposal program.
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Applying Public Record Office Victoria retention and disposal authorities.
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Reviewing and sentencing digital and physical records.
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Identifying records eligible for destruction, transfer or extended retention.
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Confirming legal holds and restrictions relating to FOI requests, audits, investigations and litigation.
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Consulting with business units to confirm record ownership, ongoing business requirements and disposal approvals.
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Coordinating secure and irreversible destruction of eligible records.
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Maintaining complete and auditable disposal registers, approvals and supporting documentation.
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Configuring retention rules, disposal triggers, metadata and workflows within Content Manager.
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Running system reports and queries and improving metadata quality and disposal readiness.
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Developing procedures, work instructions, retention mappings, approval templates and reporting packs.
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Providing specialist advice and training to business units and system users.
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Supporting audit and assurance activities and strengthening records management controls.
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What we're looking for
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You will be an experienced records management, archives or information governance professional with practical experience delivering records sentencing and disposal activities.
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You will ideally bring:
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At least two years' experience in records and information management, archives or information governance.
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Hands‐on experience sentencing records and delivering compliant disposal activities.
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Strong experience administering or supporting Content Manager, previously known as HP TRIM, HPE Content Manager or Micro Focus Content Manager.
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Experience configuring or maintaining retention rules, disposal triggers, metadata, reports, queries or workflows.
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Knowledge of the Public Records Act **** and Public Record Office Victoria standards.
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Practical experience applying PROV retention and disposal authorities.
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An understanding of legal holds and restrictions relating to litigation, FOI, audits and investigations.
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Experience maintaining defensible, auditable disposal documentation and approvals.
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Strong stakeholder engagement skills and the confidence to provide clear advice on records management requirements.
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The ability to develop procedures, deliver training and improve information management practices.
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Why consider this opportunity?
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Take ownership of a high-priority records sentencing and disposal program.
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Contribute to a major ERP and enterprise transformation initiative.
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Work across records management, technology, governance, legal and compliance.
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Improve the quality, accessibility and lifecycle management of important corporate information.
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Join an organisation delivering services that have a meaningful impact on the local community.
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📌 Corporate Records Archivist Lead (Victoria)
🏢 Frazer Tremble
📍 Victoria