To assist in the management and delivery of the Capital and Operational budgets for the Facilities Maintenance team, providing administrative oversight and ensuring timely financial reporting aligned to AAL's procurement, contract management and financial governance protocols.
• Provide support to Facilities Maintenance team to manage all administration, processing and reporting associated with all maintenance expenditure; • Provide support to Facilities Maintenance team to manage administration associated with all maintenance contracts • Support the Head of Facilities and Asset Management with timely financial reporting; • Support the Head of Facilities and Asset Management in the development and implementation of cost control strategies and systems; • Maintain calendar and schedule of contractor meetings in line with contract requirements, including timely dissemination of reports, managing payments and dissemination of required performance reports; • Provide administrative support to all contractor meetings, ensuring appropriate documentation and benchmarking of performance against contracted undertakings; • Monitor and analyse Facilities budgets (apital and operational) to ensure financial targets are met; • Develop proactive stakeholder relationships and work collaboratively to plan, conduct and execute facilities maintenance and asset management activities in line with AAL strategic plans and budgets.
• Represent the Facilities Maintenance team in all financial reporting meetings with wider AAL stakeholders.
• Provide support to contractor meetings,



ensuring accurate and timely management and reporting of contracted expenditure; • Provide support to FM Team Leaders with accurate budgeting and management of workflows; • Work closely with the relevant stakeholders to promote and deliver Procurement activities aligned with AAL strategy.
• Support processing, management and close out of purchase orders and invoices; • Embed Customer Service in attitudes and actions; • Contribute to a safe, healthy and discrimination free workplace; • Comply with the WHS Responsibility Guidelines; • Comply with the Environmental Responsibility Procedure; Live the AAL values Accountability – Excellence starts with ownership Integrity – Do the right thing, even when no one's around to see it Respect – Good humans make great workplaces Teamwork – Collaboration drives us Celebration unites us Custome r Focused – Think customer.
Always!
Qualifications Essential Educated to degree level or equivalent (business management or financial discipline preferred) Highly numerate with ability to understand commercial, financial and contractual obligations Experienced knowledge of MS Office suite Desirable Demonstrable knowledge of Tech One suite Experience Essential Experienced in management of budgets and overseeing financial workflows Experience of working in a team managing conflicting demands Proven capability to meet timelines Robust data analysis capability Working knowledge of financial and computerised maintenance management systems Experienced in working with suppliers and contractors Desirable Track record of working in an operational setting with multiple stakeholders

📌 Facilities Maintenance Contracts Coordinator (Adelaide)
🏢 Adelaide Airport
📍 Adelaide