Job Description
Join Our Team
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We are seeking an organised, proactive, and detail-oriented Administration & Logistics Coordinator to support our manufacturing and warehouse operations.
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This is a diverse role that combines administration, inventory management, logistics coordination, ERP / AS400 system maintenance, reporting, and operational support. The successful candidate will play a key role in ensuring the smooth flow of materials, accurate system data, and efficient day-to-day business operations.
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About the Role
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Reporting to the Operations Manager, you will work closely with Production, Warehouse, Planning, Purchasing, and Logistics teams to coordinate inventory, transport, reporting, and administrative processes that support operational performance.
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This role is ideal for someone who enjoys working with systems, data, people, and processes in a fast-paced manufacturing environment.
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Key Responsibilities
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Administration & Systems
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Maintain accurate data within AS400 and other business systems.
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Create and maintain inventory, product, and item master records.
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Generate and distribute daily, weekly, and monthly operational reports.
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Support KPI reporting and dashboard development.
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Assist with document control and operational administration.
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Ensure data accuracy across systems and reports.
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Logistics Coordination
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Coordinate inbound and outbound transport activities.
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Liaise with freight providers and logistics partners.
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Monitor delivery schedules and shipment performance.
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Support warehouse and production teams to ensure efficient material flow.
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Track and report logistics costs and service levels.
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Resolve freight, stock, and delivery issues in a timely manner.
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Inventory Management
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Monitor inventory levels and stock accuracy.
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Assist with stock control and cycle counting activities.
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Support inventory reconciliation and variance investigations.
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Manage chemical, packaging, pallet, and consumable inventory records.
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Support initiatives to improve inventory accuracy and reduce working capital.
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Operational Support
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Assist with works order review and closure.
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Support production reporting and daily performance reporting.
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Coordinate purchasing of consumables and spare parts as required.
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Support maintenance administration and reporting activities.
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Assist with continuous improvement and process improvement initiatives.
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About You
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You will be a highly organised individual with strong administrative and coordination skills who enjoys working in a manufacturing or logistics environment.
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Skills & Experience
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Previous experience in Administration, Logistics, Supply Chain, Warehouse Administration, or Operations Support.
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Experience using ERP systems (AS400 experience highly regarded).
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Robust Microsoft Excel and reporting skills.
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Excellent organisational and time-management abilities.
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Strong attention to detail and data accuracy.
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Ability to prioritise multiple tasks and meet deadlines.
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Excellent communication and stakeholder management skills.
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Problem-solving mindset with a proactive approach.
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Experience within manufacturing, warehousing, or distribution environments.
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Inventory management experience.
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Transport and freight coordination experience.
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Continuous Improvement or process improvement exposure.
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Forklift licence .
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What We Offer
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Supportive team environment.
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Opportunity to contribute to business improvement initiatives.
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Exposure to operations, logistics, inventory management, and systems.
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Career development opportunities within a growing manufacturing business.
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📌 Administration & Logistics Coordinator - Circular Au (Victoria)
🏢 Martogg
📍 Victoria