Job Description
Phibion Pty Ltd is a service provider for the mining industry, with operations in 8 different countries. As a company we have 6 important values that are part of our day-to-day: Safety, Honesty Respect, Customer Focus, Value Delivery and Innovation.
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Phibion is expanding and with growth comes new opportunities. We are seeking a Human Resources Coordinator/Office Administrator to help us though this growth stage.
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The Human Resources Coordinator / Office Administrator is a key support role responsible for assisting the Global Human Resources Manager in the delivery of all aspects of the employee lifecycle whilst ensuring the efficient day-to-day operation of the Brisbane office.
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This role combines Human Resources coordination and generalist responsibilities with office administration, travel coordination, and facilities management functions. The successful candidate will play a critical role in supporting a geographically dispersed workforce within the mining and mining services industry, ensuring a professional employee experience and an efficient working workplace.
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The position requires a proactive, highly organised, and service-oriented professional who can effectively manage confidential information, coordinate multiple priorities, and build strong relationships with employees, management, and external service providers
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This position is Part-Time, 25 hours (expanding over 4-5 days) a week and working hours are flexible. This is an ideal position for someone caring for school aged kids.
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Phibion is offering the equivalent of a part-time position salary of $56,000 to the ideal candidate.
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Main Key areas are:
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Human Resources Support
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Support the Global Human Resources Manager in all aspects of the employee lifecycle, including:
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Recruitment and selection activities, including advertising vacancies, coordinating interviews, reference checking, and preparing employment documentation.
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New employee onboarding and induction coordination.
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Employee records management and maintenance of HRIS systems.
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Preparation of employment contracts, contract variations, and HR correspondence.
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Administration of probation reviews and performance management processes.
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Coordination of employee training and development activities.
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Monitoring mandatory licences, certifications,



and training requirements.
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Supporting employee engagement initiatives and company communications.
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Assisting with policy development, implementation, and updates.
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Coordinating performance review processes.
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Assisting with disciplinary and grievance processes as required.
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Supporting remuneration reviews and benefits administration.
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Providing general HR advice and support to employees and managers.
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Assisting with compliance with employment legislation, Fair Work requirements, and company policies.
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Workers Compensation, liaising with Insurance providers and WorkCover, including Return to work program.
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Supporting international HR activities across multiple jurisdictions as required.
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Travel Coordination
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Coordinate domestic and international travel arrangements for field-based and office personnel, including:
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Flight bookings.
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Accommodation arrangements.
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Vehicle hire and transport logistics.
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Visa and travel documentation requirements where applicable.
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Travel itineraries and employee travel communications.
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Management of travel booking platforms and corporate travel providers.
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Monitoring travel schedules and supporting changes when operational requirements arise.
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Ensuring travel arrangements comply with company policies and client requirements.
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Office Administration
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Manage the day-to-day administration and operation of the Brisbane office, including:
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Maintaining a professional, safe, and efficient office environment.
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Liaising with cleaning contractors and building management.
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Coordinating office maintenance and repairs.
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Managing office access, keys, and security requirements.
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Ordering and maintaining office stationery and supplies.
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Ordering and maintaining kitchen and staff amenities supplies.
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Coordinating courier and mail services.
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Supporting meeting room bookings and office events.
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Catering and Event Coordination
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Organise catering for meetings, training sessions, workshops, and corporate events.
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Coordinate internal functions and employee engagement activities.
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Assist with company events, conferences, and management meetings.
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Liaise with suppliers to ensure high-quality service delivery within budget.
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Administration and Reporting
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Prepare HR reports and workforce data as requested.
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Maintain accurate personnel and administrative records.
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Assist with document control and filing systems.
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Support payroll administration activities and provide information to payroll providers as required.
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Maintain confidentiality of all employees and company information.
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Assist with special projects and continuous improvement initiatives
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Skills and Experience
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Minimum 3-5 years' experience in a Human Resources Generalist role.
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Experience supporting the full employee lifecycle.
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Experience coordinating travel and administration activities.
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Strong knowledge of Australian employment legislation and Fair Work requirements.
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Excellent organisational and multitasking abilities.
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Strong written and verbal communication skills.
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Advanced Microsoft Office skills, including Outlook, Excel, Word, and Teams.
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Ability to handle confidential information with discretion and professionalism.
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Strong attention to detail and accuracy.
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Ability to work autonomously and manage multiple competing priorities.
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Tertiary qualification in Human Resources, Business, or a related discipline.
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Experience within the mining, resources, construction, or industrial services sectors.
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Exposure to international workforces and multi-country HR administration.
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Experience using HRIS and recruitment systems.
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Experience liaising with outsourced payroll providers.
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Personal Attributes
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The successful candidate will demonstrate:
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High level of professionalism and integrity.
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Initiative and problem-solving capability.
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Excellent relationship-building skills.
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Flexibility and adaptability.
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Strong organisational skills.
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Positive and collaborative approach.
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Commitment to confidentiality and ethical conduct.
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📌 Human Resources Coordinator / Office Administrator (Queensland)
🏢 Phibion
📍 Queensland