Job Description
Answer and manage incoming telephone calls.
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Maintain office supplies, stationery and kitchen supplies.
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Arrange staff travel and accommodation when required.
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Monitor staff travel diaries.
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Collect and deliver mail from the Post Office as required.
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Purchasing & Inventory (in conjunction with Service Team)
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Create and maintain Purchase Orders
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Receive and unpack incoming goods.
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Allocate received goods to customer orders.
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Pack outgoing goods and arrange courier collections.
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Assist with annual stock take.
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Accounts & Finance (In conjunction with Finance Manager)
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Prepare customer invoices following completion of service documentation.
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Raise credit notes following approval.
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Maintain Accounts Receivable including processing customer receipts, payment allocation to debtor accounts and reconciling collections to bank statements.
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Follow up outstanding customer accounts.
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Monitor Direct Debit Requests (DDRs) and reconcile against customer billings.
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Process staff travel advances and expense claims.
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Perform month end closing procedures and generate reports from Attaché.
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Assist the Finance Manager with general accounting functions.
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Compliance & Reporting (in conjunction with Managing Director)
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Assist with preparation for the annual external audit.
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Maintain accounting schedules and documentation to audit standard.
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Ensure accurate filing and record keeping.
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Prepare reports as required.
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General
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Provide administrative support to the Finance Manager and Managing Director.
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Undertake additional duties as required.
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Skills & Experience
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The successful applicant will ideally possess:
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Previous experience in office administration.
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Experience in Accounts Receivable and general accounting.
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Experience with accounting software (Attaché experience highly regarded but not essential).
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Strong Microsoft Office skills (Excel, Outlook and Word).
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Excellent organisational and time management skills.
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Outstanding level of accuracy and attention to detail.
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Solid written and verbal communication skills.
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Ability to prioritise work and meet deadlines.
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Professional and friendly telephone manner.
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Ability to work independently while contributing to a small team.
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Experience with inventory or warehouse administration.
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Experience processing Purchase Orders.
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Experience coordinating courier freight.
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What We Offer
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Friendly and supportive team environment.
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Variety in your day-to-day work.
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Stable, long-term opportunity.
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Opportunity to grow within the business.
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On-the-job training where required.
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What type of person would suit this role?
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You're looking for someone who is:
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Organised and enjoys keeping things running smoothly.
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Comfortable switching between administration, customer service and accounts.
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Happy to help wherever needed in a small business.
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Confident in following up outstanding accounts, professionally.
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Detail-oriented and able to identify discrepancies.
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Reliable, trustworthy and able to maintain confidentiality.
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This role would suit someone with 3–5 years' experience in administration and accounts who enjoys a varied position in a small business where they can make a real contribution.
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📌 Accounting Clerk (Sydney)
🏢 Screen GP Australia
📍 Sydney