Job Description
Are you an organised and detail-oriented finance professional looking for a role where you can make a genuine impact?
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SecureTel is a leading Australian security installation and maintenance company delivering high-quality electronic security solutions across commercial, industrial, government, and residential sectors. We are committed to operational excellence, customer service, compliance, and supporting our people to thrive.
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We are currently seeking an AP/AR Administration Assistant to join our growing team and provide essential support across Accounts Payable, Accounts Receivable, and general administration functions. This role is ideal for someone who enjoys working in a fast-paced environment, takes pride in accuracy, and wants to contribute to the success of a respected Australian business.
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AP/AR Administration Assistant
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Are you an organised and detail-oriented finance professional looking for a role where you can make a genuine impact?
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SecureTel is a leading Australian security installation and maintenance company delivering high-quality electronic security solutions across commercial, industrial, government, and residential sectors. We are committed to operational excellence, customer service, compliance, and supporting our people to thrive.
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We are currently seeking an AP/AR Administration Assistant to join our growing team and provide essential support across Accounts Payable, Accounts Receivable, and general administration functions. This role is ideal for someone who enjoys working in a fast-paced environment, takes pride in accuracy, and wants to contribute to the success of a respected Australian business.
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About the Role
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Reporting directly to the Managing Director, you will play a critical role in supporting SecureTel's financial operations, ensuring accurate records, timely processing of transactions,



and strong administrative support across the business.
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Key Responsibilities
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Accounts Receivable
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Assist with customer invoicing and debtor management.
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Upload and maintain invoices within customer portals.
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Monitor outstanding receivables and follow up payments.
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Reconcile customer accounts and investigate discrepancies.
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Support cash flow management activities.
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Maintain accurate customer records and account information.
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Assist with progress claims when required.
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Accounts Payable
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Assist with end-to-end accounts payable processing.
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Process supplier and subcontractor invoices accurately and efficiently.
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Resolve supplier account enquiries.
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Monitor creditor balances and payment terms.
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Build and maintain strong supplier relationships.
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Administration & Business Support
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Assist with administration and filing systems.
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Support purchase order administration and tracking.
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Manage email correspondence.
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Assist with supplier onboarding and account setup.
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Coordinate approvals and financial documentation.
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Provide administrative support to management.
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Support document control and compliance activities.
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Compliance & Continuous Improvement
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Ensure compliance with company financial procedures and policies.
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Maintain confidentiality of financial and employee information.
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Identify opportunities to improve systems and processes.
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Support SecureTel's quality, safety, and compliance objectives.




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About You
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To be successful in this role, you will have:
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Essential
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Minimum 2 years' experience in Finance and Administration.
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Strong Accounts Receivable and Accounts Payable experience.
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Experience using Xero accounting software.
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Sound understanding of bookkeeping principles and financial processes.
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Intermediate to advanced Microsoft Excel skills.
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Excellent attention to detail and accuracy.
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Strong organisational and time management skills.
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Excellent communication skills, both written and verbal.
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Ability to manage competing priorities and meet deadlines.
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Ability to maintain strict confidentiality.
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Desirable
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Certificate IV in Accounting, Bookkeeping, or equivalent qualification.
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Experience within the security, trades, construction, maintenance, or service industries.
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Experience using Simpro software.
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Understanding of Fair Work and employment obligations.
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Personal Attributes
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Integrity and professionalism.
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Reliability and accountability.
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A proactive, solutions-focused approach.
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Strong interpersonal skills.
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The ability to work independently and as part of a team.
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A commitment to continuous improvement and operational excellence.
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Why Join SecureTel?
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At SecureTel, our people are critical to our success. We offer:
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A supportive and professional team environment.
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Opportunities for growth and development.
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A secure and growing Australian business.
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A culture built on integrity, teamwork, safety, and continuous improvement.
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The chance to make a meaningful contribution to the success of the business and our clients.
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Location
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Keilor Park, Victoria
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📌 Ap/Ar Administration Assistant (Victoria)
🏢 SecureTel
📍 Victoria