Job Description
Personal Assistant to Managing Director
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Part-Time | Docklands, Melbourne
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Location: SE ******** Docklands Drive, Docklands VIC ****
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About the Opportunity
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We are seeking a highly organised, commercially minded and exceptionally articulate Personal Assistant to work closely with the Managing Director across a portfolio of growing businesses, including Oxcel Finance, Bixcel and Dealercore.
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This is a high-trust, part-time position suited to someone who is discreet, proactive, highly organised and capable of working independently while managing competing priorities.
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The successful candidate will provide comprehensive support across day-to-day administration, business coordination, stakeholder communication, project management, social media, brand and PR activities.
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Key Responsibilities
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Personal & Business Support
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Manage the Managing Director's calendar, appointments and meetings.
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Coordinate meetings, prepare agendas, record key actions and manage follow-ups.
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Draft, review and refine professional emails, correspondence, reports and business documents.
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Coordinate communication with internal teams, clients, partners and external stakeholders.
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Act as a trusted point of contact on behalf of the Managing Director when required.
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Handle confidential and commercially sensitive information with absolute discretion.
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Assist with personal and professional tasks as required.
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Business & Project Coordination
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Support the Managing Director across multiple business initiatives and projects.
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Monitor timelines, priorities, deliverables and outstanding actions.
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Coordinate information and tasks across different businesses and internal teams.
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Assist with documentation, reporting, compliance requirements and business submissions.
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Conduct research and prepare summaries, reports and presentations when required.
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Proactively identify outstanding matters and ensure they are followed through to completion.
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Social Media, Brand & PR
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Manage and coordinate the Managing Director's qualified social media presence.
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Assist with developing, editing and scheduling professional content.
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Coordinate PR, media and corporate communications initiatives.
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Liaise with media contacts, PR agencies, marketing teams and external partners.
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Ensure communications consistently reflect the appropriate professional image, tone and brand standards.
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Monitor social media engagement and provide relevant insights.
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About You
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We are looking for someone who is professional, intelligent, commercially aware and exceptionally organised.
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You will ideally have:
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3+ years' experience in a Personal Assistant, Executive Assistant, Senior Administration or similar role.
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Exceptional written and verbal English communication skills.
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Excellent attention to detail and a high standard of written presentation.
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Strong organisational,



time-management and prioritisation skills.
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The ability to manage multiple priorities independently.
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Strong Microsoft Office and Google Workspace skills.
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Familiarity with Canva, LinkedIn, Xero, Monday.com or similar platforms.
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Strong interpersonal skills and confidence communicating with senior executives and external stakeholders.
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A proactive, solutions‐focused approach with a genuine ownership mindset.
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The ability to anticipate requirements and exercise sound judgement.
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Highly Desirable
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Experience in:
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Personal or executive support
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Social media management
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PR and media coordination
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Corporate communications
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Marketing and content creation
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Finance or professional services
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Technology, AI or SaaS businesses
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Supporting founders, Managing Directors or senior executives
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Why Join Us?
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This is more than a traditional Personal Assistant position.
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You will work directly with the Managing Director across multiple growing Australian businesses, gaining exposure to executive decision-making, business strategy, finance, technology, AI, SaaS, marketing and corporate development.
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You will have the opportunity to:
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Work closely with senior leadership.
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Take ownership of meaningful projects and initiatives.
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Develop your professional, business and communication skills.
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Gain exposure to multiple industries and business ventures.
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Work in a fast-paced and professionally driven environment.
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Grow alongside businesses pursuing national and international opportunities.
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#J-*****-Ljbffr

📌 Personal Assistant (Victoria)
🏢 OXCEL
📍 Victoria