Job Description
Job description:
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Your Opportunity
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Jet Aviation Defence is seeking an organised and proactive Administration Assistant to support the Senior Maintenance Manager and the effective administration of the PC-21 Programs at RAAF Base Williamtown. This is a full-time, Monday-to-Friday position working 38 hours per week, offering a annual salary of AUD$70,000 plus Super plus Military Bonus. The successful candidate will play an important role in supporting site administration, employees, suppliers, customers and contract stakeholders within a professional aviation and defence environment.
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Your Responsibilities
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Provide day-to-day administrative support, including managing telephone calls and enquiries, coordinating visitor base access, preparing meeting minutes, filing and archiving documents, and producing reports and presentations.
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Complete Word, Excel and PowerPoint tasks, including data entry and reporting.
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Manage monthly timesheets and ensure employee time registration is entered and confirmed daily.
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Complete time-critical fortnightly time-registration reconciliations to support accurate payroll reporting.
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Purchase and maintain records for office supplies, staff amenities, uniforms and personal protective equipment in accordance with company procedures and financial delegations.
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Support supplier engagement, invoice management, site deliveries and collections, and the repair, calibration and overhaul of tooling and support equipment.
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Assist with the management of held support equipment and deployment mobilisation activities for Williamtown and Edinburgh.
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Maintain local registers, including asset, facility key, postal and uniform registers.
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Administer local employee security requirements, including permanent base passes, police checks and ASIC passes.
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Support recruitment activities in conjunction with the Human Resources Manager.




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Complete corporate credit card delegate coding and close work orders or projects when requested.
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Coordinate local travel arrangements, including accommodation, hire cars, flights and expenses.
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Provide excellent customer and contract stakeholder service.
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Participate in and comply with Jet Aviation policies and procedures, including workplace health and safety, environmental programs and the Aviation Safety Management System.
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Provide additional support to the Central Administration Group and Manager Commercial Administration as required.
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What will Help You too Succeed
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A Certificate II or higher in Business Administration.
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Strong analytical skills and excellent attention to detail.
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Effective problem-solving, prioritisation and time-management skills.
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Excellent written and verbal communication skills.
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Basic competency in Microsoft Office applications, including Word, Excel and PowerPoint.
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A customer-focused approach and professional manner.
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Strong initiative, self-direction and personal accountability.
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A results-driven approach and the ability to manage competing priorities.
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A clear commitment to safety and service excellence.
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Personal values aligned with Jet Aviation's values of Trust, Honesty, Alignment and Transparency.
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Why Jet Aviation?
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Build a career in aviation and defence while gaining valuable experience in a specialised and highly respected industry.
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Make a meaningful contribution by supporting the people and processes behind the PC-21 Programs at RAAF Base Williamtown.
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Enjoy variety in your work, with responsibilities spanning administration, procurement, security, finance, human resources, travel and operational support.
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Work with experienced professionals and develop your skills in a highly regulated aviation environment.
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Be part of a supportive and collaborative team where your organisation, initiative and attention to detail are valued.
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Take pride in your work, knowing that your contribution helps keep aviation operations running safely and efficiently.
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Receive a annual salary of AUD$70,000 + Super + Military Bonus.
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Work regular weekday hours, Monday to Friday, totalling 38 hours per week.
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Grow with a global organisation that has a strong heritage, international reach and opportunities to broaden your experience.
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If you are looking for a role where your work has a clear purpose and you can build a future in aviation and defence, Jet Aviation offers an chance to make a real difference.
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Pre-employment Requirements
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Applicants must have the right to work in Australia and be able to provide evidence if requested.
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Applicants must already hold or be able to obtain the security clearance required for the position.
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Pre-employment medical assessment, including functional capacity and drug and alcohol testing.
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National Police or Criminal History Check.
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Practical Assessment.
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Numeracy and Literacy Assessment.
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Computer Skills Assessment.
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Qualification and licence verification, where applicable.
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Working with Children and Young People, or Blue Card, verification where applicable.
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Security, base access and other defence-related checks applicable to the role.
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📌 Administration Assistant (Broken Hill)
🏢 Jet Aviation
📍 Broken Hill