Job Description
Viktoria & Woods, one of Australia's premium designer fashion brands, is looking for an People & Culture (P&C;) Coordinator to join our People & Culture team during an exciting growth phase.
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The P&C; Coordinator will provide day-to-day coordination and administrative support across the employee lifecycle for the V&W; People & Culture team. Reporting to the People & Culture Manager, this is a hands‐on role for an organised, detail-focused professional who enjoys variety, thrives on process and wants to build broad generalist experience within a fast‐paced retail environment. Ideal for a candidate with 12 months experience or more, or having recently completed the relevant qualifications.
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You will be the day-to-day point of contact for P&C; administration and coordination — working closely with other business teams to ensure a smooth, consistent employee experience.
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What success looks like:
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Success in this role will ensure that have a solid understanding of our systems, policies and processes, and be confidently managing new starter onboarding and routine employee enquiries. Over time, you will be a trusted member of the People & Culture team, driving process improvements, supporting recruitment activity end-to-end, and contributing to a positive, well‐organised employee experience across the business.
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The role will encompass:
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Employee Lifecycle & Onboarding
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Coordinate the employee lifecycle, including onboarding, employment changes and offboarding
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Coordinate new starter induction, onboarding activities and new starter administration
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Maintain accurate employee records and the HRIS,



ensuring compliance with company policies and Australian employment legislation
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Recruitment Support
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Coordinate recruitment activities, including posting job advertisements, screening resumes and scheduling interviews
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Provide general recruitment and People & Culture administrative support
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P&C; Administration & Payroll
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Support payroll by preparing and submitting employee data, leave records and employment changes
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Manage the P&C; inbox, responding to routine policy and process enquiries, and respond to employee questions regarding matters to leave, salaries, benefits and P&C; procedures
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Prepare P&C; reports, metrics and correspondence for management, and maintain confidential personnel records
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Assist with other ad hoc People & Culture administration duties as required
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Culture, Safety & Compliance
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Liaise between business team on day-to- day basic P&C; operational matters
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Assist with performance review cycles, employee engagement initiatives and training coordination
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Support the development, implementation and review of P&C; policies and procedures to ensure compliance with relevant workplace laws and regulations
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Support workplace health and safety activities and assist in monitoring WHS compliance
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Assist with coordination of employee social initiatives and organisational culture programmes
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ABOUT YOU:
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Organised and detail-oriented, with strong administrative skills
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Discreet and trustworthy when handling confidential information
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A clear communicator who builds rapport easily across all levels of the business
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Motivated by process improvement and getting things right the first time
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YOU WILL BRING:
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Non-Negotiables
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Certificate IV or Diploma in Human Resources (or working towards)
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Minimum 1–2 years' experience in an HR administration or coordination role
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Working knowledge of Australian employment legislation and the Fair Work Act
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Experience using an HRIS and confident with Microsoft Office, particularly Excel
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High level of discretion, integrity and professionalism
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Applicants will only be considered if the above requirements are met.
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WE WILL OFFER YOU:
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Generous benefits including a clothing allowance and significant discounts on our range and birthday leave.
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Support of a talented, collaborative and growing People & Culture team.
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Beautiful Head Office based in Hawthorn East.
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The opportunity to build broad generalist experience across the full employee lifecycle.
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Please note due to the high volume of applications we receive; only successful candidates will be contacted.
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Viktoria & Woods is an equal prospect employer. We are committed to diversity, equity, and inclusion in our recruitment practices.
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📌 People & Culture Coordinator (South Australia)
🏢 Viktoria & Woods
📍 South Australia