Job Description
Recruitment, Onboarding & Engagement Advisor
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At Your Reformer, we're on a mission to make reformer Pilates more accessible, enjoyable and part of everyday life. We're a fast-growing, ambitious business with a strong focus on our people, our customers and creating an exceptional experience at every touchpoint.
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As we continue to grow across Australia and internationally, we're building a team of passionate, talented people who want to make an impact. We're big believers in working smarter, embracing technology and AI, and continually looking for better ways to do things.
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This is an exciting time to join Your Reformer and play a key role in shaping the people experience as we scale.
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About The Role
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About Your Reformer
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At Your Reformer, we're on a mission to make reformer Pilates more accessible, enjoyable and part of everyday life. We're a fast-growing, ambitious business with a strong focus on our people, our customers and creating an exceptional experience at every touchpoint.
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As we continue to grow across Australia and internationally, we're building a team of passionate, talented people who want to make an impact. We're big believers in working smarter, embracing technology and AI, and continually looking for better ways to do things.
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This is an exciting time to join Your Reformer and play a key role in shaping the people experience as we scale.
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The Recruitment, Onboarding & Engagement Advisor owns the end-to-end candidate and new-starter experience at Your Reformer – from attracting and hiring outstanding people, through to onboarding, induction and early engagement. This role is the day-to-day engine room of talent acquisition and employee engagement, working closely with hiring managers and the People & Culture Manager to ensure the business hires well, onboards smoothly, and keeps people engaged and connected.
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As Your Reformer scales, this role is also expected to actively use and champion AI-enabled recruitment and HR tools (e.g. AI-assisted sourcing, screening, job ad drafting, interview scheduling, and onboarding workflows) to keep the recruitment and onboarding function efficient and scalable without a proportional increase in headcount.
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We are looking for someone who is available to work full time on a hybrid set up out of our Mornington HQ!
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Responsibilities
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Recruitment
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Manage end-to-end recruitment across Australia (EMEA and the US, as required), including job ads,



screening applicants, interviewing, pre-employment checks and activities, and making formal offers to successful candidates.
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Consult with hiring managers to discover staffing requirements, define job objectives, and build accurate, compelling job descriptions.
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Use and continuously improve AI-enabled sourcing and screening tools to shortlist candidates faster and more consistently, reducing manual time-to-hire.
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Collaborate with finance and the People & Culture Manager on salary benchmarking and role scoping.
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Build and maintain a pipeline of quality candidates for recurring or hard-to-fill roles, including proactive talent pooling.
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Own employer branding activity for recruitment (careers page content, job ad tone, candidate communications) in line with Your Reformer's culture and values.
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Maintain accurate recruitment records, reporting, and metrics (e.g. time-to-hire, source of hire, offer-acceptance rate) in the ATS/HRIS.
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Onboarding
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Design, coordinate and continuously improve the onboarding and induction experience for all new starters, including pre-boarding, first-day logistics, and structured check-ins (e.g. ******** day).
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Partner with hiring managers to ensure new starters have the tools, access, training plans and support needed to succeed quickly.
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Maintain onboarding documentation, checklists and systems, using automation/AI tools where possible to reduce manual administration (e.g. auto-generated welcome packs, scheduled check-in prompts).
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Track onboarding completion and early-tenure feedback, flagging risks or improvement opportunities to the People & Culture Manager.
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Engagement
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Support the coordination and delivery of employee engagement initiatives, culture events, and internal communications, in partnership with the People & Culture Manager.
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Administer engagement surveys/pulse checks, help consolidate results, and support action planning with leaders.
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Coordinate reward and recognition activities at a program level (e.g. nominations, milestones, celebrations),



working within the framework set by the People & Culture Manager.
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Act as a visible, approachable point of contact for new and existing employees on onboarding and engagement matters.
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Systems, Reporting & Continuous Improvement
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Maintain HRIS/ATS records (Employment Hero for AU and Trinet for US) relating to recruitment and onboarding, ensuring accurate and timely data.
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Provide weekly, monthly and ad hoc reporting on recruitment, onboarding and engagement metrics.
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Proactively identify opportunities to automate or simplify recruitment, onboarding and engagement processes using AI and other tools, supporting the business's goal of scaling the People & Culture function efficiently as headcount grows.
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Maintain all related administrative tasks as necessary.
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Any other tasks as directed by your manager.
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Skills & Qualifications
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3–5 years' experience in an in-house recruitment, talent acquisition, or HR generalist role with a strong
recruitment/onboarding
focus.
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Demonstrated experience managing end-to-end recruitment processes, ideally across multiple roles/functions simultaneously.
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Practical, hands-on experience with (or robust aptitude for) AI-enabled recruitment tools – e.g. AI
sourcing/screening,
AI-assisted job ad or communications drafting, automation of scheduling and admin tasks.
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Confidence using an ATS and HRIS (Employment Hero highly regarded); strong general systems literacy.
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Experience designing or coordinating onboarding programs and/or employee engagement initiatives is highly regarded.
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Qualifications in Human Resources, Psychology or a related field is desirable.
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Working knowledge of Australian employment law and Modern Awards (retail industry experience advantageous); US exposure a plus.
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Excellent interpersonal and communication skills, with the ability to build trust quickly with candidates, new starters and hiring managers.
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Strong organisational skills with the ability to manage multiple concurrent recruitment and onboarding processes in a fast-paced environment.
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A proactive, solutions-focused mindset and genuine curiosity about using technology and AI to work smarter.
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High attention to detail.
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Ready to Join Us?
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If you're passionate about people, recruitment and finding smarter ways to work, we'd love to hear from you!
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📌 Recruitment, Onboarding & Engagement Advisor (Queensland)
🏢 Your Reformer
📍 Queensland