Job Description
Office Administration Officer – Maternity Leave Cover
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Our client is seeking an experienced Office Administration Officer to join their manufacturing team on a part-time basis (20 hours per week) to provide maternity leave cover. This is an excellent opportunity for a highly organised administrator with experience in a manufacturing environment who enjoys supporting production, purchasing, and operational teams.
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About the Role
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Working closely with the Production, Purchasing and Operations teams, you will be responsible for ensuring the smooth day-to-day administration of manufacturing processes. The successful applicant will have excellent attention to detail, strong organisational skills, and the ability to manage multiple priorities in a fast-paced environment.
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Key Responsibilities
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Coordinate production administration, including updating routings, production planning reports, work orders, travellers, transfer orders, production schedules, and maintaining ERP system accuracy.
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Manage purchasing activities by creating and receiving purchase orders, monitoring outstanding parts, ordering production materials, and maintaining supplier information using GTMS and ERP systems.
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Support manufacturing operations by creating and releasing work orders,



checking assembly requirements, monitoring stock levels, processing transfer orders, and ensuring production documentation is complete.
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Maintain payroll spreadsheets, timesheets, MyPay records, production reports, and complete monthly and end-of-month administrative reporting.
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Ensure compliance and general office administration by maintaining safety documentation, inspections, maintenance records, calibration schedules, consumables reporting, filing, scanning, and supporting continuous improvement activities.
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About You
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To be successful in this role, you will have:
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Previous administration experience within a manufacturing environment (essential).
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Experience using ERP systems, preferably NetSuite.
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Experience with GTMS or similar manufacturing software.
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Strong Microsoft Excel skills, including creating and maintaining spreadsheets and reports.
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Experience processing purchase orders and supporting purchasing functions.
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Experience maintaining payroll spreadsheets, timesheets, or payroll administration.
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Excellent organisational skills, robust attention to detail, and the ability to prioritise competing tasks.
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📌 Office Administration Staff (Queensland)
🏢 Excel Recruitment
📍 Queensland