Job Description
Ventia
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Job Title: Project Coordinator
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Location: N/Sydney, Melbourne or Brisbane Ventia Offices
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Expected hourly rate: $40 + Super
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Hours of Work: Monday - Friday, Full Time, Casual Contract
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Length of Assignment: 31st August - 31st May
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Duties and Responsibilities
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Provide day-to-day administrative and operational support to the field-based team.
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Coordinate travel arrangements, including bookings and preparation of travel itineraries.
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Manage uniform orders and monitor annual uniform allowances to ensure purchases remain within allocated limits.
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Manage fleet administration, including maintaining accurate fleet registers and recording vehicle allocations, swaps and changes.
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Coordinate new vehicle deliveries and allocations, as well as lease vehicle returns and required documentation.
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Assist field staff with vehicle accident claims, roadside assistance and other fleet-related requirements.
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Coordinate the ordering and allocation of IT equipment and maintain an accurate asset register, including serial numbers.
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Manage company credit card receipts and expense claims through SAP Concur, including uploading receipts,



categorising expenses and submitting claims within required monthly deadlines.
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Maintain accurate and up-to-date administrative records, registers and documentation across all areas of responsibility.
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Essential Experience
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Previous experience in a Project Coordinator, Team Coordinator, Office Administrator, Operations Coordinator, or similar support role.
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Demonstrated experience providing administrative and operational support to remote or field-based teams.
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Experience coordinating travel bookings, accommodation, and itinerary management for multiple employees would be preferable.
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Experience using SAP Concur or similar expense management systems.
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Key Skills & Attributes
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Outstanding organisational skills and the ability to effectively manage multiple tasks and deadlines.
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A high level of accuracy and attention to detail.
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Strong interpersonal and stakeholder management skills.
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The ability to work independently and take initiative when resolving issues.
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Excellent communication skills, both written and verbal.
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working hours
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Full time
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benefits
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+ Super
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