Office & Event Administrator
Casual or Seasonal Fixed-Term Contract | 3 - 5 Days Per Week | *****hrs Per Week | Bassendean
Swan Event Hire is looking for a capable, organised and energetic Office & Event Administrator to join our busy team.
This is a wide-ranging, hands-on role supporting the people who bring events, weddings, festivals, corporate functions and major events to life across Western Australia.
You'll work closely with our Bookings and Operations teams, helping keep our customers informed, our office and team organised and our event administration running smoothly.
The position is ideally suited to someone who enjoys variety, takes pride in getting the details right and is equally comfortable speaking with a customer, following up an invoice or helping the team prepare for a busy week of events.
About the role
This is a casual or seasonal fixed-term position working approximately three to five days per week with flexibility in hours and days to meet your needs.
Your responsibilities will include:
Providing day-to-day administrative support to the Bookings and Operations Managers
Responding to customer enquiries by phone and email
Assisting customers with bookings, quotes and general product information
Entering and updating bookings accurately in our hire-management system
Preparing booking documents, schedules and other event paperwork
Following up outstanding accounts and assisting with accounts receivable
Maintaining customer, employee and business records
Providing light HR administration, including onboarding paperwork and staff records
Assisting with simple marketing tasks, social media and website updates
Ordering office supplies and helping keep the office organised
Liaising with customers, suppliers and our warehouse and event crews
Pitching in wherever needed during busy event periods
Assisting in resolving problems in our logistics and operations systems and plans
About you




Event-hire experience isn't needed—we can teach you our products and systems.
What matters most is that you are organised, dependable, great with people and excited by a challenge.
You will ideally have:
Previous experience in administration, customer service, bookings or office support
Strong written and verbal communication skills
Excellent attention to detail and accurate data-entry skills
A friendly, confident and professional phone manner
The ability to manage competing priorities in a fast-moving environment
Confidence using Microsoft Office, email and cloud-based systems
The initiative to identify what needs doing and get on with it
A calm, practical approach when plans or priorities change
Basic accounts or accounts-receivable experience
An interest in events, hospitality, logistics or creative industries
Experience with CRMs and Xero would be helpful, but it is not essential.
Why join Our Team?
We are a growing WA-owned business supplying marquees, furniture and event equipment for everything from private celebrations to large-scale public and corporate events.
You'll join a young and fun team where your contribution will be visible and valued.
No two days are quite the same, and you'll have the prospect to learn about the events industry while building experience across bookings, operations, accounts, HR, marketing and office coordination.
We offer:
Flexible part-time hours across three to five days per week
A varied role with responsibility
A supportive, down-to-earth team
Exposure to some of WA's most exciting events
The opportunity to grow with an established and expanding business
How to apply
Please send us your résumé and a short cover letter telling us:
Why this role appeals to you
Your relevant administration or customer-service experience
Which days you are available to work
When you would be available to start
If you are highly organised, love helping customers and enjoy being the person who keeps everything moving and orderly behind the scenes, we would love to hear from you.

📌 Event And Office Administrator (Western Australia)
🏢 TP and
📍 Western Australia