Job Description
About the role
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We are seeking a Coordinator, Events and Administration to join the Deafness Forum Ltd team on a 12-month 20-hour per week contract basis. This position is fully remote and is integral to the smooth delivery of our events programme and the effective functioning of our administrative operations. In this role, you will be responsible for coordinating and managing a range of events while providing essential administrative support across the organisation. This position plays a vital role in ensuring our events run efficiently and achieve our objectives.
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Key responsibilities
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Planning, coordinating and executing events including conferences, seminars, workshops and community gatherings
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Managing event logistics, such as venue selection, catering, equipment hire and accessibility requirements
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Liaising with internal teams and external stakeholders, including vendors and service providers, to ensure event success
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Developing and maintaining event budgets, processing invoices and reconciling expenditure
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Creating and distributing event marketing materials, promotional communications and registrations
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Providing administrative support to senior staff
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Managing databases, filing systems and organisational records
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Coordinating scheduling, booking meetings and managing calendars
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Preparing reports and correspondence as required
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Supporting the organisation's commitment to accessibility by ensuring all events are inclusive and meet the needs of deaf and hard of hearing participants
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What we're looking for
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Proven experience in event coordination or event management, ideally in a not-for-profit or community sector environment
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Strong administrative and organisational skills with meticulous attention to detail
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Excellent communication and interpersonal abilities, with the capacity to work effectively with diverse groups
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Proficiency with Microsoft Office suite and event management software
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Experience managing budgets and financial reconciliation
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Demonstrated ability to manage multiple projects simultaneously and meet deadlines
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Problem-solving skills and flexibility in a fast-paced environment
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A genuine commitment to inclusion and understanding of deaf and hard of hearing community needs
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High level of professionalism and discretion when handling sensitive information
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Preferred: experience working with deaf and hard of hearing communities or within disability services
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Preferred: knowledge of accessibility standards and inclusive event planning practices
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What we offer
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We offer a supportive and inclusive workplace where your contributions are valued and your career development is encouraged.
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This contract position provides flexibility and the opportunity to gain diverse experience in events management and administration within a purpose-driven organisation.
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We are committed to fostering a workplace culture that celebrates diversity and supports the wellbeing of all team members.
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We welcome applications from people of all backgrounds and encourage those with lived experience of deafness or hearing loss to apply.
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📌 Coordinator, Events And Administration (New South Wales)
🏢 Deafness Forum
📍 New South Wales