Business Administration Coordinator
T42 Electrical & Air Conditioning Pty LtdWorongary, Gold Coast – relocating to BurleighFull-time | Monday to Friday | 9:00am–5:30pm$65,000 - $80,000 + superannuation – salary
Join a growing Gold Coast trade-services business
T42 Electrical & Air Conditioning is looking for an organised, proactive and dependable Business Administration Coordinator to join our friendly team.
This is an important position responsible for keeping our accounts, payroll administration, employee records, quotes and general business administration running smoothly.
By taking ownership of these tasks, you will allow our customer service team to focus on delivering an excellent customer experience and our scheduling team to focus on coordinating our technicians.
Our office is currently located in Worongary and will be relocating to Burleigh in the future.
About the role
Your responsibilities will include:
Business and operational support
Provide backup support to our customer service and scheduling teams
Assist with phone overflow and scheduling during busy periods or team leave
Process compliance certificates and job documentation
Maintain accurate ServiceM8 records and filing
Manage supplier documentation and general office paperwork
Help ensure T42's customer communication standards are consistently maintained
Accounts and invoice administration
Follow up outstanding invoices and customer accounts
Send payment reminders and account statements
Record customer payment communication
Escalate overdue accounts when required
Complete invoice reconciliation through Burdi
Assist with billing and invoice reconciliation in Xero
Maintain accurate financial administration records




Quote administration
Follow up outstanding quotes
Maintain and manage the quote follow-up pipeline
Process accepted quotes
Confirm customer deposits where required
Direct technical quote questions to the appropriate manager or technician
Maintain clear and professional communication with customers
Payroll and employee administration
Review employee timesheets
Prepare payroll information
Manage leave entry and general payroll administration
Maintain payroll records, allowances and employee files
File employment contracts and employee documentation
Track employee licence and qualification expiry dates
Maintain training records
Complete onboarding and offboarding paperwork
Set up recent employees in ServiceM8, Xero and Burdi reporting
Maintain uniform records
Coordinate uniform and PPE administration
About you
You will be a great fit for this role if you are:
Highly organised with strong attention to detail
Confident managing multiple administrative priorities
Reliable, accountable and comfortable taking ownership of your responsibilities
Professional and friendly when communicating with customers and team members
Experienced in accounts administration, payroll support or general business administration
Comfortable learning new systems and processes




Able to work independently while contributing to a supportive team
Confident handling private employee and financial information
Experience within an electrical, air-conditioning, construction or trade-services business would be highly regarded but is not essential.
Experience with a job management or scheduling system, Xero, Burdi, payroll administration, or accounts receivable is also preferred; however, training will be provided to the right person.
Why join T42?
Full-time, stable Monday-to-Friday position
No weekend work
Friendly and supportive team environment
Competitive salary of $65,000–$80,000 plus superannuation (depending on experience)
An opportunity to take ownership of an important position
Work with a growing Gold Coast electrical and air-conditioning business
Ongoing opportunities to learn and develop as the company grows
Future office relocation to Burleigh
About T42
T42 Electrical & Air Conditioning is a growing Gold Coast business providing high-quality electrical and air-conditioning services.
We pride ourselves on excellent workmanship, strong customer communication and creating a positive, supportive workplace for our team.
We are continuing to strengthen our systems and internal structure, making this an exciting time to join the business.
How to apply
If you are an experienced administrator who enjoys keeping people, paperwork and processes organised, we would love to hear from you.
Please submit your résumé along with a short cover letter addressed to ' The Team at T42 Electrical' explaining why you would be a great fit for T42 Electrical & Air Conditioning.
Immediate start available.

📌 Business Administration Coordinator (Gold Coast)
🏢 T42 Electrical
📍 Gold Coast