PART - TIME (could lead to full time) Join Our Dynamic Admin Team – Support For Psychology Practices Australia Wide.
Are you an organised, attention to detail-oriented multitasker with a friendly and professional approach?
Do you thrive in a fast-paced environment where no two days are the same?
If so, we'd love to hear from you!
We are a highly respected and passionate administration team providing exceptional support to independent psychologists across Australia.
Based in Broadmeadow, NSW, we are looking for a part time (this could potentially move to full time) Administration Assistant to join us.
About the Role
In this role, you will be the smiling friendly voice assisting psychologists with administration duties in house and also virtually for our clients across Australia.
You'll need to be quick-thinking, highly organised, and tech-savvy, with excellent attention to detail.
Work Schedule:
Approximately ******* hours per week.
Essential skills and equipment:
Strong knowledge of Halaxy OR Zanda (Power Diary) PLEASE DON'T APPLY if you have not used at least one of these platforms.
Atleast one year's experience is required.
Minimum of 1-2 years of experience in psychology or medical/allied health administration is required.
Sound knowledge of computer to troubleshoot computer issues as they occur.
Must be a team player, with strong communication skills.
Australian work rights are required for this position.
Advantageous - knowledge of PracSuite, Cliniko, Best Practice and communication via Slack.
Key Responsibilities:




Answering phones and handling enquiries professionally
Managing psychologist diaries – scheduling, rescheduling, and cancellations
Conducting intake calls for potential new clients
Processing payments and Medicare rebates
Liaising with Medicare to resolve issues
Communicating effectively with psychologists and team members
Your Skills & Experience:
✅ Strong attention to detail, organisation, and time management✅ Professionalism, confidentiality, and discretion✅ A warm and welcoming presence, even in challenging situations✅ Solid computer skills – Windows, Outlook, and scheduling software✅ Excellent phone manner and communication skills✅ Ability to multitask and adapt to changing priorities, hourly.
Recruitment ProcessAs part of our recruitment process, shortlisted candidates will be required to complete a proficiency assessment relevant to the role.
We will also conduct reference checks prior to any offer of employment.
Why Join Us?
Supportive & Collaborative Team: Work alongside a dedicated admin team that values professionalism and teamwork.
Growth Opportunities: As our business expands, there is potential for the role to grow.
Training & Development: Comprehensive training provided through hands-on experience, videos, and documentation.
Established & Respected Business: We've been supporting psychologists since **** and have a strong, long-standing client base.
If you're ready to be part of a qualified, dynamic, and growing team, we'd love to hear from you!
Apply now and take the next step in your admin career!

📌 Part Time (Could Lead To Full Time) Admin Assistant - Psychology Practices (Newcastle)
🏢 Broadmeadow Serviced Offices
📍 Newcastle