About the role
We are seeking an organised, proactive and highly capable Sales Administrator / PA to the Managing Director to join our established real estate team.
This is a varied role combining sales administration and transaction coordination with personal assistance to the Managing Director and general office support.
You will play an important role in keeping our sales operations running efficiently, coordinating property campaigns and transactions, supporting the Managing Director with day-to-day priorities, and assisting the wider team as required.
The position would suit someone who enjoys variety, takes ownership of their work and is equally comfortable coordinating a property campaign, preparing documentation, managing a diary or assisting with general administration.
Key responsibilities
Sales Administration
Provide comprehensive administrative support throughout the property sales process, ensuring documentation, compliance requirements and transaction milestones are managed accurately and efficiently
Prepare listing agreements, contracts and sales documentation
Coordinate property listings from appraisal through to settlement
Process sales documentation, deposits, commissions and settlement administration
Coordinate the administrative and logistical requirements of property marketing campaigns
Arrange photography, floorplans, copywriting, styling and other campaign services
Upload and maintain property listings across CRM systems, the agency website and online property portals
Liaise with vendors, purchasers, settlement agents, conveyancers, contractors and other stakeholders




Maintain CRM databases and ensure client and property information remains accurate and up to date
PA to the Managing Director
Provide day-to-day administrative and personal assistance to the Managing Director
Manage diary, appointments, meetings and competing priorities
Assist with email correspondence, documentation and follow-up of actions
Coordinate meetings, travel and appointments as required
Prepare correspondence, reports, presentations and other business documentation
Liaise with staff, clients and external stakeholders on behalf of the Managing Director
Handle confidential and commercially sensitive information with professionalism and discretion
Proactively follow up outstanding matters and assist the Managing Director to keep priorities on track
General Administration & Office Support
Provide general administrative assistance across the business as required
Assist with reception and telephone coverage when required, including greeting clients and directing enquiries
Support document preparation, filing, scanning, database management and general correspondence
Assist with meetings, functions and other office activities
Provide administrative support to other team members during busy periods or staff absences
Contribute to the smooth day-to-day operation of the office and a professional client experience
About you




You will be organised, reliable and professional, with the ability to manage multiple priorities and take initiative without needing constant direction.
Ideally, you will have:
Previous sales administration, real estate administration or similar experience would be highly regarded
Experience supporting a senior manager, director or business owner would be highly regarded
Strong administrative and organisational skills
Excellent written and verbal communication
Strong attention to detail and accuracy
Confidence communicating with clients and stakeholders
Proficiency with Microsoft 365 including Outlook, Word, Excel, PowerPoint and Teams
CRM and database management experience
A proactive approach and willingness to assist wherever required
Professionalism, discretion and the ability to handle confidential information
Knowledge of real estate documentation and compliance requirements and industry software would be highly regarded
Why join Limnios Property Group?
This is an prospect to join an established, family-owned Perth property business and work closely with both the Managing Director and an experienced real estate team.
The role offers genuine variety across sales, executive support and business administration, with the prospect to develop a broad understanding of the property industry and become an important part of the day-to-day operation of the business.
We are looking for someone who takes pride in their work, values excellent service and enjoys being part of a collaborative team where everyone is willing to assist when needed.

📌 Sales Administrator / Pa To Md | Real Estate | Career Growth & Team Culture (Perth)
🏢 Limnios Property Group
📍 Perth