Office Coordinator – Sydney CBD

We are seeking a proactive, energetic and personable Office Coordinator to join a leading professional services firm in their Sydney CBD office on a temp-to-perm basis.

This is a fantastic opportunity for someone who enjoys being the go-to person in the office, creating a welcoming and professional environment and ensuring the day-to-day office operations run smoothly.

Supporting a busy office of approximately 100 people, you will coordinate a range of office administration, facilities, events and employee experience initiatives, while working closely with senior stakeholders and internal teams.

This role is based in the office 5 days per week.

Key Responsibilities

- Coordinate the day-to-day operations and administration of the Sydney office

- Act as the key point of contact for office-related queries and requests

- Coordinate facilities, maintenance, office supplies and general workplace requirements

- Manage meeting rooms and shared office spaces, ensuring the workplace is organised and welcoming

- Coordinate internal events, team functions, celebrations and office activities

- Assist with onboarding new starters and ensuring they have everything they need from day one

- Liaise with suppliers, couriers, catering providers and building management

- Support senior stakeholders and internal teams with ad hoc administrative requirements

- Assist with invoices, expenses, purchase orders and general office administration





- Contribute to a positive and engaging office culture and employee experience

- Identify opportunities to improve office processes and efficiencies

About You

- Previous experience in Office Coordination, Office Management, Administration, Facilities, Team Assistance or Business Support

- Skilled services experience would be highly regarded

- Excellent organisational and time-management skills

- A proactive, hands-on approach with the ability to take ownership

- Strong communication and interpersonal skills

- Confident dealing with people at all levels of an organisation

- Positive, energetic and approachable personality

- Strong attention to detail and the ability to multitask in a fast-paced environment

- Comfortable coordinating events and managing multiple priorities

- Available to commence ASAP

The Opportunity

This is an exciting opportunity to join a professional and collaborative organisation where you will play a key role in the day-to-day experience of a large Sydney office.

You’ll have the opportunity to make the role your own, build strong relationships across the business and play an integral part in creating a positive workplace environment, with the potential to transition into a permanent position.

If you’re an energetic and organised Office Coordinator who enjoys being hands-on, keeping things running smoothly and creating a great workplace environment, we’d love to hear from you.

Please send your CV to Holly Moore at ********@marsrecruitment.com.au.

📌 Office Coordinator - Temp to Perm (Sydney)
🏢 Mars Recruitment
📍 Sydney