We are looking for a highly organised, capable and detail-focused Executive & Operations Assistant to join our Bathurst-based team.

This is a varied and hands-on role helping keep the administrative and operational side of the business running smoothly.

The position is approximately 20 hours per week, ideally across four days, with hours flexible between 9:00am–3:00pm. For the right candidate, we are happy to offer some flexibility. We would particularly welcome applications from experienced people looking for a permanent part-time role that fits around family or other commitments.

About the role

A key part of this position is taking ownership of the day-to-day administrative and operational activities that help keep the business running effectively. We are a small team, so having someone who can take ownership of administration, follow-ups and routine operational matters is extremely key. The role is about more than simply assisting when asked — we are looking for someone who can take responsibility for their area, follow things through and help keep the business organised and moving forward.

By taking ownership of these day-to-day activities, the role helps create capacity across the business for greater focus on commercial priorities, customer and supplier relationships, facility operations, business development and continuous improvement.

The position acts as an important link between the General Manager, customer service, commercial activities and our Bathurst warehouse operation.

Key responsibilities

- Providing key executive and administrative support to the General Manager

- Managing follow-ups, records, documentation and day-to-day priorities

- Phone-based customer service and escalated customer matters

- Order and inventory administration

- Supplier and purchasing administration

- Compliance documentation and SOP administration

- Basic accounts administration

- Spreadsheet, data and management reporting

- Commercial administration support

- Occasional operational or warehouse support when required

About you





More than anything, we are looking for someone with the right attitude, strong work ethic and a genuine sense of ownership.

Skills and experience are important, but so is being the kind of person who sees something that needs doing and gets on with it.

We are a small business and a small team. That means everyone occasionally helps outside their normal area of responsibility. We are looking for someone practical, team-oriented and willing to contribute wherever their skills and support are needed to help the team and the business operate effectively.

The right person will be equally comfortable preparing a spreadsheet or report, following up an important supplier issue, helping a customer, fixing an administrative problem or lending a hand with a practical operational task when the team needs it.

You will ideally:

- Have excellent attention to detail

- Have a strong work ethic and take pride in doing things properly

- Be proactive rather than waiting to be continually directed

- Take ownership of tasks and follow them through to completion

- Be reliable, accountable and someone others can depend on

- Be willing to pitch in and help the broader team when required

- Be comfortable working independently while also being a genuine team player

- Be confident communicating with customers, suppliers and colleagues

- Have strong general administration and computer skills

- Be comfortable working with spreadsheets and business data

We are particularly interested in someone who gets satisfaction from getting things done, rather than simply being busy.

Strong Excel or Google Sheets skills would be highly regarded, particularly if you have experience preparing reports or working with sales, stock, purchasing or financial data.

Experience with systems such as Xero, Cin7, accounting software or inventory systems would also be advantageous, but is not essential.

Please apply with your resume and a short cover letter outlining your relevant experience and why you believe this role would be a good fit for you.

Only shortlisted candidates will be contacted.

📌 Executive & Operations Assistant (Bathurst)
🏢 NutraViva
📍 Bathurst