About Clayton Utz Clayton Utz is Australia's leading full-service commercial law firm, known for our commitment to excellence, innovation, and delivering exceptional client service. With a strong focus on collaboration and professional development, we empower our people to thrive and make a meaningful impact.

The Role We have an exciting opportunity for an experienced and tech-savvy legal secretary to join our Data Intelligence practice in Sydney as a Practice Administrator (PA) on a full time, permanent basis. In this pivotal role, you will provide high quality administrative and secretarial support to partners and team leads. Beyond the traditional PA responsibilities, you will have the opportunity to drive innovation by integrating new processes, streamlining operations, and leveraging technology to enhance efficiency across the practice. As part of a cooperative group of PAs, and we are seeking someone who can grow into a leadership voice within that group - someone who inspires others, shares knowledge, and sets the benchmark for operational excellence. At Clayton Utz, we pride ourselves on fostering a friendly and inclusive team culture where you are encouraged to bring your authentic self to work. We offer a flexible and rewarding work environment that values collaboration, collegiality and professional growth.

Key Responsibilities

- Provide high-level secretarial and administrative support to partners and team leads in the Data Intelligence practice, ensuring seamless day-to-day operations.
- Actively manage diaries, emails, phones, and voicemail for Partners and team leads, ensuring effective communication and time management.
- Collaborate with fee-earners to support general administrative tasks, client management, timesheets and other ad hoc tasks, delivering exceptional service to our clients.
- Oversee and execute the general accounts management processes, client reporting and monthly billing for the practice group
- Manage file and matter management including conducting conflict checks and handling matter openings and closures.




- Organise and maintain calendars for partners and team leads, coordinating meeting requirements such as room bookings, attendee invitations, preparation of resource materials, catering, and scheduling.
- Correspond and coordinate with clients and internal Clayton Utz teams (including Front of House, Finance and IT).
- Identify opportunities to integrate new processes, tools and workflows that improve team efficiency and reduce manual effort.
- Assist with the preparation of presentations, correspondence and similar documents.
- Arrange meetings and travel arrangements, ensuring all logistics are managed effectively.
- Contribute to a culture of continuous improvement within the PA group, sharing best practices and supporting colleagues.

Skills & Experience

- Minimum 5 years' secretarial experience supporting Partners or C-level executives, ideally within a law firm or professional services environment.
- Proven ability to handle confidential information with discretion and professionalism.
- A proactive, solutions-focused approach, with the initiative to own tasks and see them through to completion.
- Highly organised, with strong prioritisation skills to manage competing deadlines in a fast-paced environment.
- Commercial awareness of legal practice drivers, and the ability to support partners and team leads with practice management.
- A systems-thinking mindset — seeing the bigger picture, not just the task in front of you.
- Excellent written and verbal communication skills.
- Flexible and collaborative, adapting easily to different stakeholders' working styles.
- Experience with client billing processes and financial software such as Aderant or CMS.




- An interest in process improvement and technology, with the ability to drive efficiency and support the team through change.
- Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook).

By consulting with us you can expand your experience, develop your skill set and work on a variety of assignments with top-tier organisations in a range of sectors.

As Australia’s leading independent law firm, our culture has been built by innovative thinkers. They are the driving force behind our firm and if you choose to be part of the team your expectations will be challenged every step of the way.

As part of this innovative team you will be working across major national, government, and global clients. All the while collaborating with some of the sharpest legal minds in the industry.

Clayton Utz has also been a powerful force in Australian pro bono practice, striving to deliver justice for those who need it and not just those who can afford it. In your time here you’ll be constantly surprised by the projects you get to work on and what you can accomplish.

We’re looking for individuals who will thrive under our spirit of independence. Built around independent thinkers we believe surrounding ourselves with dynamic, ambitious and collaborative individuals is key to creating an environment of success.

In return we’re committed to fostering a career path that’s unique to each individual. Imagine what you could achieve at a top law firm that actually values independent thinking. Are you up for the challenge? We are committed to an inclusive culture in which all of our people are recognised for their unique contributions and are encouraged and supported to achieve their full potential.

Pro bono is a fundamental part of Clayton Utz.

The traditional legal career path is evolving. By consulting with us you can expand your experience, develop your skill set and work on a variety of assignments with top-tier organisations in a range of sectors.

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📌 Practice Administrator (Secretary/EA) - Data Intelligence (City of Sydney)
🏢 Clayton Utz
📍 City of Sydney