Part time (Could lead to full time) Admin Assistant - Psychology Practices

Broadmeadow Serviced Offices – Broadmeadow NSW

PART - TIME (could lead to full time) Join Our Energetic Admin Team – Support For Psychology Practices Australia Wide.

Are you an organised, attention to detail-oriented multitasker with a friendly and professional approach? Do you thrive in a fast-paced environment where no two days are the same? If so, we'd love to hear from you!

We are a highly respected and passionate administration team providing exceptional support to independent psychologists across Australia. Based in Broadmeadow, NSW, we are looking for a part time (this could potentially move to full time) Administration Assistant to join us.

About the Role

In this role, you will be the smiling friendly voice assisting psychologists with administration duties in house and also virtually for our clients across Australia. You'll need to be quick-thinking, highly organised, and tech-savvy, with excellent attention to detail.

Work Schedule

Approximately 24 - 28 hours per week.

Essential skills and equipment

- Strong knowledge of Halaxy or Zanda (Power Diary) – PLEASE DON'T APPLY if you have not used at least one of these platforms. At least one year's experience is required.
- Minimum of 1-2 years of experience in psychology or medical/allied health administration is required.
- Sound knowledge of computer to troubleshoot computer issues as they occur.
- Must be a team player, with strong communication skills.
- Australian work rights are required for this position.
- Advantageous – knowledge of PracSuite, Cliniko,



Best Practice and communication via Slack.

Key Responsibilities

- Answering phones and handling enquiries professionally
- Managing psychologist diaries – scheduling, rescheduling, and cancellations
- Conducting intake calls for potential new clients
- Processing payments and Medicare rebates
- Liaising with Medicare to resolve issues
- Communicating effectively with psychologists and team members

Your Skills & Experience

- Strong attention to detail, organisation, and time management
- Professionalism, confidentiality, and discretion
- A warm and welcoming presence, even in challenging situations
- Solid computer skills – Windows, Outlook, and scheduling software
- Excellent phone manner and communication skillsAbility to multitask and adapt to changing priorities, hourly.

Recruitment Process

As part of our recruitment process, shortlisted candidates will be required to complete a proficiency assessment relevant to the role.

We will also conduct reference checks prior to any offer of employment.

Why Join Us

- Supportive & Collaborative Team: Work alongside a dedicated admin team that values professionalism and teamwork.
- Growth Opportunities: As our business expands, there is potential for the role to grow.
- Training & Development: Comprehensive training provided through hands-on experience, videos, and documentation.
- Established & Respected Business: We’ve been supporting psychologists since 2008 and have a strong, long-standing client base.

If you're ready to be part of a professional, dynamic, and growing team, we'd love to hear from you!

#J-18808-Ljbffr

📌 Part time (Could lead to full time) Admin Assistant - Psychology Practices (New South Wales)
🏢 Broadmeadow Serviced Offices
📍 New South Wales