Macquarie Park – close to Metro station

Part time (4 days) hybrid role supporting the Board, Company Secretariat and Legal teams

Use your governance, coordination and administration skills in a values-led organisation Exciting things are happening at Catholic Healthcare. We have celebrated 30 years of providing care and have grown to more than 6,000 employees. Our Mission is to promote the dignity, life and spirituality of older people through connected and inclusive communities.

We’re looking for a highly organised Board and Legal Administrator to provide support that enables the smooth and effective operation of the Board, Company Secretariat and Legal functions.

You’ll coordinate Board and Committee meetings, manage key governance documentation, support legal administration activity and work closely with senior internal and external stakeholders. This is a role where professionalism, discretion, attention to detail and proactive coordination will be key to success.

In this role, you’ll have the opportunity to: Coordinate CHL Board, Committee and subsidiary meetings, Board offsite visits and related logistics.

Manage and administer the Board Management System, including uploading Board and Committee packs in line with agreed publication dates

Prepare meeting invitations, attendance registers, catering, room setup, technology requirements and relevant meeting materials

Support Committee planning activity and maintain final documentation in appropriate SharePoint repositories

Provide secretarial and administration support to the Company Secretariat and Legal teams

Process invoices, credit card claims and general administrative tasks accurately and on time

Maintain legal records, registers, databases, contracts and legal agreements

Assist with annual and ad-hoc projects, document formatting and continuous improvement initiatives

Maintain Board and Committee registers, minute books,



Diligent resources and governance records We’re looking for someone who brings: At least 3 years’ prior experience as a Board Administrator or in a similar governance, secretariat or executive administration role

Strong experience managing calendars, meeting logistics and confidential administration for Executives, Directors or senior stakeholders

Experience coordinating logistics with external stakeholders, including Board and Committee members

Confidence using systems and applications such as Diligent, SharePoint, Excel, PowerPoint, Teams and Microsoft Office

Excellent time management, prioritisation and organisational skills, with the ability to work under pressure

Strong attention to detail and professional written and verbal communication skills

Professionalism, discretion, resilience, initiative and a high level of personal integrity The ability to work with minimal supervision while contributing positively as part of a team

Confidence using AI and technology to improve efficiency and productivity

Willingness and ability to travel, including interstate travel and visits to aged care homes alongside Board members

Willingness to be flexible on the days of the week worked – essential for attendance on Board Meeting days

Experience in the aged care sector would be highly regarded What we can offer you: Purposeful work that supports older people and the teams who care for them A welcoming, values-led organisation where connection, compassion and integrity matter The chance to support senior governance and legal functions in a mission-driven organisation

Paid family leave, additional 6 days per year

Not-for-profit tax benefits

Fitness Passport discounted gym benefits

Discounted personal health insurance If you’re ready to bring your Board administration, governance coordination and legal support experience to an organisation with purpose, we’d love to hear from you.

Apply now!

📌 Board and Legal Administrator (Macquarie Park)
🏢 Catholic Healthcare
📍 Macquarie Park