Business Operations Coordinator

We have an exciting opportunity…

For a Business Operations Coordinator to join the team at AGA, based in Deer Park, VIC. This is an excellent opportunity for a highly organised and proactive professional to play a pivotal role supporting the CEO, leadership team and the day-to-day operations of our Deer Park facility.

As a trusted support to the CEO and key stakeholders, you will be responsible for coordinating executive priorities, governance activities, office operations, facilities management and site administration.

The Company

AGA is a leading provider of apprenticeships, employment and training services across Victoria. Through our Apprentice Employment Service (AES), Registered Training Organisation (RTO) and Transition to Work programs, we support individuals to develop skills, gain qualifications and build meaningful careers.

As part of the IntoWork Group, AGA is backed by one of Australia's leading not-for-profit organisations delivering Employment, Skills, Education and Community Support services across Australia and Recent Zealand. Together, we are committed to creating opportunities and supporting our vision of 'Vibrant Futures' for individuals, businesses and communities.

About the role:

Reporting directly to the CEO, the Business Operations Coordinator acts as the central point of coordination for executive support, governance activities and operational requirements across the Deer Park site.

This role requires exceptional organisational skills, sound judgement, strong stakeholder management capabilities and the ability to manage multiple priorities while maintaining confidentiality and professionalism.

As the Business Operations Coordinator, you will:





- Provide confidential executive support to the CEO, including diary management, correspondence, travel arrangements and meeting coordination.
- Coordinate Board, Executive and operational meetings, including agendas, papers, minutes, action registers and follow-up activities.
- Manage stakeholder communications and ensure key priorities are tracked and progressed.
- Oversee day-to-day office coordination, reception operations and site administration activities.
- Coordinate facilities and maintenance requirements, including contractors, site upkeep and workplace readiness.
- Support fleet management activities, including vehicle bookings, servicing, maintenance and reporting.
- Coordinate labour hire licensing applications and reporting requirements.
- Assist with internal projects, office improvement initiatives and business events.
- Prepare Board papers, minutes and governance documentation while maintaining high levels of confidentiality.
- Build strong working relationships with Directors, leadership teams, government stakeholders and external partners.

About you:

We are seeking a professional and adaptable individual with the following background:

- Demonstrated experience in a similar executive support, operations coordination or business support role.
- Previous experience supporting a CEO or senior executive team.




- Exceptional organisational and time management skills with the ability to manage competing priorities.
- Strong communication and stakeholder engagement capabilities.
- Proven ability to handle confidential information with discretion and professionalism.
- Strong Microsoft Office 365, reporting and administration skills.
- Excellent attention to detail and a proactive approach to problem-solving.
- Certificate IV in Business, Business Administration or a related discipline will be highly regarded.
- Experience within the education, training or employment services sectors is advantageous.

What's in it for you?

- Join a respected organisation with more than 40 years of industry experience.
- Work closely with the CEO and leadership team in a highly visible role.
- Wide-ranging and rewarding position combining executive support, governance and operational coordination.
- Supportive team culture and opportunities for professional development.
- Make a meaningful contribution to an organisation focused on improving employment and education outcomes.

Applicants must be eligible to work in Australia. Current Working with Children and National Police Checks are required and can be arranged for the successful applicant.

How to apply:

Click 'Apply for this job' if you meet the above criteria. Only shortlisted applicants will be contacted.

For a confidential discussion about the role, please contact us at *@findstaff.com.au

AGA is committed to supporting National Reconciliation through the implementation of our Reconciliation Action Plan and strongly encourages applications from Aboriginal and Torres Strait Islander peoples.

📌 Business Operations Coordinator (Deer Park)
🏢 AGA
📍 Deer Park