Key Responsibilities

- Manage daily office operations, administrative procedures, and workflows.

- Coordinate office facilities, equipment, supplies, and maintenance.

- Supervise and support administrative and reception staff where required.

- Manage office budgets, expenses, invoices, and purchase orders.

- Coordinate relationships with suppliers, contractors, service providers, and building management.

- Organise meetings, events, travel arrangements, and office activities.

- Maintain accurate records, documents, contracts, and administrative systems.

- Support employee onboarding, offboarding, and general workplace administration.

- Develop and maintain office policies, procedures, and administrative processes.

- Monitor workplace health, safety, security, and compliance requirements.

- Assist management with reports, presentations, scheduling, and administrative tasks.

- Identify opportunities to improve office efficiency and reduce operational costs.

- Handle confidential business, employee, and financial information appropriately.

- Coordinate office relocations, renovations, or other workplace projects when required.





- Ensure the office environment remains professional, protected, functional, and well organised.

Requirements

- Diploma or bachelor’s degree in Business Administration, Office Management, Business, or a related field is advantageous.

- Previous experience in office management, administration, facilities coordination, or a similar role.

- Strong organisational and time-management skills.

- Excellent written and verbal communication skills.

- Proficiency in Microsoft Office and common office management systems.

- Strong budgeting, purchasing, and record-keeping abilities.

- Excellent interpersonal and problem-solving skills.

- Ability to manage multiple priorities and work independently.

- Strong attention to detail and ability to maintain confidentiality.

- Professional, proactive, and customer-focused approach.

Pay: $78,000.00 per year

Benefits

- Dental insurance

- Employee discount

- Free food

- Travel reimbursement

Work Location: In person

📌 Executive Assistant (Melbourne)
🏢 Vi Core Solutions
📍 Melbourne