The role:

We have an exciting opportunity for a full-time legal and personal assistant to support a solicitor in our property law team. This role includes call and diary management, confidential administrative tasks, client liaison, document management, email correspondence, and coordinating the day-to-day workflow of a solicitor's practice. The award level of this role is flexible based on experience, and the person in this role will be required to work full-time from Prior Law's McKinnon office.

The key responsibilities include:

- Client File Management: Open and maintain client files, including creating cost agreements, to ensure accurate and organised record-keeping.

- Document Drafting: Assist in drafting legal correspondence, utilising predefined templates, to facilitate effective communication.

- Court Document Filing: File Court Documents through online portals and registries, ensuring timely and accurate submissions.

- Formatting and Documentation: Format legal precedents and documents, as well as prepare Court forms, maintaining document consistency and quality.

- Solicitor Support: Provide comprehensive support to solicitors, including conducting research, engaging with clients, Courts, and opposing parties, and handling telephone communication.

- Invoicing Assistance: Assist in monthly invoicing processes to ensure accurate and timely billing for our clients.

- Call Management: Answer and screen calls, demonstrating professionalism and courtesy in all interactions.

- General and Confidential Administration Tasks: Undertake various general and confidential administrative duties to support the practice's daily operations.

- Diary Management: Efficiently manage schedules and appointments, ensuring effective time management for the legal team.





- Client Management: Interact with clients, offering a high standard of customer service and assisting with their inquiries and needs promptly and professionally.

- Email Management: Manage and file emails, ensuring the organisation and accessibility of electronic communications.

The skills and experience required are:

- Proficiency in Adobe, Microsoft Office Suite with a capacity to adapt to legal software.

- Solid organisational abilities and excellent time management skills to handle multiple tasks efficiently.

- Exceptional attention to detail to maintain accuracy and consistency in all tasks and documents.

- A strong work ethic, including the ability to take instructions, meet strict deadlines, and adapt to evolving priorities.

- A friendly and positive attitude that fosters collaboration and teamwork within the practice.

- Proficient written and oral communication skills, enabling effective interaction with clients and colleagues.

- General legal experience is preferred, demonstrating an understanding of legal practices and terminology.

- Excellent customer service skills, with a commitment to providing exceptional client interactions.

- Ability to work autonomously when needed, but also thrive in a collaborative team environment.

The Firm:

We are a well-established law firm with offices in suburban Melbourne, the Latrobe Valley and South Gippsland. We run a progressive and busy practice and provide a workplace culture that is professional, supportive and promotes work/life balance. Our foundational philosophy is rooted in the values of being commercially sensible and client focused, integrity, excellence and respect.

These values guide every aspect of our work, shaping our interactions with clients, colleagues, and the broader community.

📌 Legal & Personal Assistant (McKinnon)
🏢 Prior Law
📍 McKinnon