Within this role you will provide coordinated administrative and office management support across the Retail Leadership Team in Adelaide. This is a shared service role that will help ensure the Retail Leadership Team is well coordinated, organised and supported across key planning, meetings, travel, events and engagement activities.

You will provide:

- Provide shared administrative support across the Retail Leadership Team, helping coordinate priorities and key activities.
- Coordinate Retail Leadership Team forums including trade meetings, planning sessions, offsites and other leadership activities.
- Prepare meeting agendas, packs, materials and logistics, while maintaining forward planning and key dates.
- Coordinate Retail Leadership Team travel bookings and expense submissions, ensuring accuracy and timely processing.
- Develop and maintain a weekly view of Retail Leadership Team travel, site visits and key meetings, proactively identifying scheduling conflicts and coordination gaps.
- Coordinate Adelaide-based Retail events including town halls, leadership offsites and key internal engagement activities, managing venues, catering,



materials and communications.
- Coordinate Retail recognition programs, awards and engagement initiatives, including recognition merchandise, inventory and distribution.
- Build strong relationships across the Retail Leadership Team and wider business, proactively anticipating needs and providing a high level of service.
- Balance competing priorities across office management and Retail Leadership Team coordination, maintaining robust attention to detail and follow-through.

What We offer:

- Join a high-performing team within a leading Australian retail organisation recognised for innovation.
- Enjoy flexible working arrangements that support work-life balance.
- Access generous parental leave and additional leave benefits, including birthday leave.
- Benefits from health, wellbeing and lifestyle discounts, including fuel savings.
- Access financial benefits including an employee share plan and novated leasing.
- Be recognised and rewarded through our service recognition program.

📌 Office Coordinator (Norwood)
🏢 Viva Energy
📍 Norwood