About the role:

Our company is looking for a Office Administrator and IT Assistant to support the smooth operation of the office by managing administrative and coordination tasks across day-to-day business activities.

Your duties will include but not limited to:

- Coordinate office activities and operations to ensure efficiency and adherence to company procedures.
- Provide front desk and reception support, including managing incoming calls, emails, and visitors.
- Organise travel arrangements, meetings, appointments, and company events.
- Coordinate weekly conferences and assist with internal communications.
- Write corporate press releases when required.
- Manage office procurement, inventory, and supplier relationships.
- Assist with budgeting, invoice processing, and payment coordination with the Finance team.
- Assist with office lease, contract renewals, and compliance documentation.
- Maintain office facilities, oversee repairs and maintenance, and support workplace safety compliance.
- Prepare and format correspondence, reports, and presentations as required.
- Oversee courier, mail distribution, and general office logistics.
- Support the coordination of company vehicles, insurance renewals,



and property management matters.
- Ensure office cleanliness, safety, and operational readiness at all times.
- Support IT related duties as needed

Who we are looking for:

- Bilingual in English and Mandarin, with full professional proficiency in both written and spoken communication.
- Experience in office administration is essential. Exposure to IT is an advantage;
- Demonstrated organisational skills in terms of ability to prioritise and self-manage workload;
- Excellent communication and interpersonal skills with a professional, approachable manner;
- High attention to detail and accuracy in documentation and record management;
- Sound writing skills with demonstrated ability to write, proofread and edit a variety of documents;
- Sound computer literacy skills including the use of Microsoft Office Suite of applications;
- Ability to handle confidential information with discretion;
- Positive Analytical and problem-solving skills;
- Ability to work within a team environment;
- Valid drive license

All applications will be kept confidential. Only suitable candidates will be contacted.

📌 Office Administrator and IT Assistant - Mandarin Speaking (Sydney)
🏢 Important Group
📍 Sydney