Office & Facilities Administrator

? North Sydney, NSW, Australia

? On-site

? Temporary / Contract Opportunity

Help Create an Exceptional Workplace Experience

We are looking for an experienced Office & Facilities Administrator to support the smooth, safe and professional day-to-day operation of a busy corporate office in North Sydney.

This is a varied, hands-on role combining office administration, facilities coordination, reception, employee onboarding and executive support .

You'll be a key point of contact across the workplace, partnering with employees, HR, IT, Finance, Travel, external suppliers and building management to ensure an efficient and welcoming office environment.

What You'll Do

Office & Facilities Operations

- Coordinate the day-to-day operation of the Sydney office.
- Liaise with building management, security, contractors, engineers and cleaning providers.
- Coordinate routine maintenance, repairs and general office upkeep.
- Manage office supplies, stationery and pantry stock.
- Support space planning, internal moves and workplace occupancy reporting.
- Support Health & Safety standards and workplace procedures.

Reception & Workplace Experience

- Welcome visitors and provide professional front-of-house support.
- Handle incoming calls and enquiries.
- Manage employee and visitor access cards and passes.
- Coordinate parking allocations, mail and courier services.
- Organise meeting rooms, catering, training sessions and office events.

Employee & HR Support

- Support new employee inductions and onboarding.
- Assist HR with employee onboarding and exit activities.
- Support employee welfare events and workplace initiatives.
- Respond to employee queries relating to travel reimbursements.
- Coordinate with internal teams to provide a positive employee experience.





Executive & Administrative Support

- Provide on-site administrative support to the local Managing Director.
- Manage calendars and coordinate customer meetings.
- Arrange business travel and accommodation through the Travel Desk.
- Prepare and submit expense claims.
- Support invoice processing and coordination with Accounts Payable.

Melbourne Office Support

- Coordinate meeting-room requirements with the shared-office provider.
- Maintain employee access lists.
- Monitor meeting-room utilisation.
- Support utilisation reporting and invoice validation.

What We're Looking For ✔ 2–3 years of experience as an Office Administrator.

✔ Previous experience supporting a busy corporate office environment.

✔ Robust organisational skills with the ability to manage multiple priorities.

✔ Excellent customer service and interpersonal skills.

✔ Fluent English , with excellent written and verbal communication skills.

✔ Ability to work effectively with HR, IT, Finance, Travel and other corporate functions.

✔ Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint .

✔ Comfortable using modern workplace and AI tools .

✔ Ability to work independently and remain effective under pressure.

✔ High level of professionalism and discretion when handling confidential information.

Nice to Have

⭐ Experience supporting an office of 130+ employees.

⭐ Experience within a global technology or high-tech organisation.

⭐ Exposure to facilities or workplace operations.

⭐ Experience supporting employee onboarding and HR administration.

⭐ Experience providing administrative support to senior leadership.

Interested?

If you enjoy being at the centre of office operations and creating an organised, professional and welcoming workplace, we'd love to hear from you.

Apply today with your updated CV.

📌 Office Administrator (North Sydney)
🏢 XML International
📍 North Sydney