- Growth and development opportunities
- Flexible hours
- Supportive and social culture

Office Assistant | Permanent, Full-time | Brisbane CBD

Your new company Your new company is a well-established professional consultancy with a strong national presence and a reputation for delivering specialist services across a range of complex projects. With offices located across Australia, they pride themselves on fostering a supportive, team-oriented culture where employees are valued and provided with opportunities for ongoing growth and development. Due to continued success, they are seeking an organised and proactive Office Assistant to join their Brisbane team.

Your new role

As the Office Assistant, you will be responsible for supporting the day-to-day operations of a busy office environment while providing administrative assistance across multiple business functions. Acting as a key point of contact for both internal and external stakeholders, you will play an integral role in ensuring the office runs efficiently and professionally.

Key responsibilities

- Welcoming clients and visitors and managing front-of-house enquiries
- Answering and directing phone calls, emails, and general correspondence
- Managing calendars, meeting bookings, and appointment scheduling
- Coordinating travel and accommodation arrangements for staff
- Preparing, formatting, proofreading, and collating business documents
- Maintaining filing systems, records, asset registers, and equipment bookings
- Ordering and monitoring office supplies and inventory levels
- Coordinating office maintenance, facilities, vendors, parking, and security requirements
- Organising staff training, medical assessments, inductions, and compliance-related bookings
- Managing incoming and outgoing mail and courier services
- Assisting with the coordination of team events, meetings, and office functions
- Maintaining a clean, organised, and professional office environment




- Providing general administrative support to the wider team as required

What you'll need to succeed To be successful in this role, you'll be highly organised, adaptable, and enjoy working within a fast-paced office environment. You will have excellent communication skills and a proactive approach to supporting a diverse range of stakeholders.
- Previous experience within an administration, office support, reception, or coordination role
- Strong proficiency across Microsoft Word, Excel, and Outlook
- Excellent verbal and written communication skills
- Strong organisational and time management abilities
- The ability to manage multiple priorities and meet deadlines
- Highly developed interpersonal and stakeholder management skills
- A collaborative and team-focused approach
- Exceptional attention to detail and accuracy
- A proactive mindset with a willingness to assist wherever needed

What you'll get in return In return, you'll join a respected and established organisation that offers a supportive team culture, variety in your day-to-day responsibilities, and the opportunity to build a long-term career within a professional environment.
- Supportive and collaborative team culture
- Diverse and varied role with broad exposure across the business
- Opportunity to develop and expand your administrative skillset
- Stable and well-established organisation with national operations
- Modern office environment and professional workplace culture
- Ongoing learning and development opportunities
- The chance to work alongside experienced professionals in a growing business
- Competitive salary package and long-term career prospects

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Phoebe now on 0732433***.

If this job isn't quite right for you, but you are looking for a new position, please contact Phoebe for a confidential discussion on your career.

📌 Office Assistant (Brisbane)
🏢 Hays Recruitment
📍 Brisbane