About Veolia

Create positive change. Be a champion of Ecological Transformation.

Join Veolia, a global leader with over 170 years of experience, operating in 40+ countries with 220,000 employees worldwide, including 6,500 staff across 300 sites in Australia and New Zealand. As part of our team, you'll contribute to crucial environmental solutions through our innovative Water, Waste, Energy and Industrial Services, helping protect the environment and address essential human needs for a sustainable future.

The Opportunity

We are seeking an experienced Project Coordinator to join our Industrials & Energy WA team at our Protective Coating facility in Henderson. This role is critical in supporting project managers and field teams in the successful execution of protective coating projects, ensuring effective communication, documentation, scheduling, and administrative support to keep projects on track, on budget, and meeting quality standards.

What's on offer

- Opportunity to work with a global leader in environmental solutions

- Collaborative work setting supporting operational teams and stakeholders

- Diverse role with exposure to project management, financial oversight, and safety compliance

- Be part of a team committed to sustainable development and ecological transformation

What you'll be responsible for

Operational

- Maintain comprehensive project files, documentation, and correspondence.

- Prepare and distribute project schedules, timelines, and status reports.

- Manage contracts, change orders, permits, and compliance documentation.

- Prepare project closeout documentation and final reports.

- Coordinate project schedules with field teams and subcontractors.

- Schedule equipment, materials, and personnel allocation.

- Adjust schedules based on delays and communicate updates to stakeholders.

- Coordinate with material suppliers and manage purchase orders.

- Track material deliveries and equipment rentals.

- Resolve vendor issues and maintain vendor records.

- Coordinate site logistics, equipment staging, and demobilisation.

- Ensure project documentation is accurate, complete, and maintained in accordance with company quality management standards.

Stakeholder Management

- Serve as the primary point of contact between office and field teams.

- Facilitate communication between project managers, clients, and vendors.

- Respond to inquiries and coordinate site meetings and inspections.





- Communicate quality expectations, inspection requirements, and corrective action updates to project stakeholders.

Financial

- Monitor project budgets and track expenditures against estimates.

- Process invoices and purchase orders.

- Prepare cost reports and alert project managers to budget concerns.

- Track costs associated with quality deficiencies, rework, and corrective actions to support continuous improvement initiatives.

Safety & Compliance

- Ensure project compliance with OSHA and industry safety standards.

- Maintain safety documentation, incident reports, and certifications.

- Support safety meetings and coordinate corrective actions.

- Track quality inspections and maintain compliance documentation.

- Coordinate and maintain quality assurance and quality control (QA/QC) documentation.

- Monitor project activities to ensure compliance with project specifications, client requirements, and applicable industry standards.

- Coordinate quality inspections, testing, and verification activities with internal teams, clients, and third-party inspectors.

- Document, track, and follow up on deficiencies, non-conformances, and corrective actions to completion.

- Support root cause analysis and corrective action processes for quality-related issues.

- Assist with internal and external audits and ensure required documentation is readily available.

- Monitor quality performance metrics and provide regular reports to project management.

- Promote continuous improvement by identifying opportunities to enhance project quality, processes, and operational efficiency.

- Ensure project closeout packages include all required quality records, inspection reports, certifications, and as-built documentation.

What you'll need to be successful

- 10+ years' experience in industry with 5+ years in a similar role

- Trade Qualification

- Project Coordination/Management/Planning experience

- NACE/AMPP 2 certification

- Proficient in Microsoft Projects/Primavera

- Advanced Excel skills

- SAP experience





- Excellent organizational and multi-tasking abilities

- Strong communication and stakeholder management skills

- Ability to work under pressure and meet deadlines

- Proactive problem-solving approach

- Keen attention to detail

Veolia's AlwaysSafe culture means that we care about the safety of people on our sites. We operate a zero tolerance drug and alcohol approach and shortlisted candidates must be prepared to undertake a full pre-employment medical check which includes drug and alcohol screening. Shortlisted candidates must also be willing to undergo a National Police Clearance.

Why Veolia?

At Veolia, we support our people both at work and beyond. Enjoy a comprehensive range of benefits designed to help you thrive, including:

- Generous paid parental leave and a paid volunteer day

- Flexible and hybrid working arrangements

- Superannuation contributions on unpaid parental leave

- Fitness Passport and discounted health insurance

- Employee Assistance Program (Thrive) for you and your family

- Car allowances, novated leasing, and vehicle discounts

- Bonus and referral programs, plus employee share plan

- Ongoing professional development and clear career pathways

Veolia is committed to ensuring every employee returns home safely every day under our Always Safe Charter.

Join a team that values your wellbeing, growth, and contribution—while making a real impact on the environment and our communities.

Fairness, Diversity & Inclusion

Veolia is committed to fostering a diverse, equitable, and inclusive workplace where everyone is valued and respected. We welcome applications from all backgrounds and are dedicated to providing a safe, supportive, and accessible environment. If you require adjustments to the recruitment process, please let us know so we can support you.

Discover more about our benefits, culture, and commitment to diversity at anz.veolia.com/careers.

We value your interest in our employment opportunities and commit to respond to all applications.

Veolia is committed to conducting recruitment in a fair, ethical and transparent manner based solely on merit. Candidates with direct or indirect personal/professional ties to Veolia and/or any third party related to Veolia business (including but not limited to Veolia's suppliers, customers, partners and competitors) must disclose this information.

📌 Project Coordinator (Rockingham)
🏢 Veolia
📍 Rockingham