At Glenvill, we don't just build homes – we create exceptional customer experiences. We're looking for an organised and proactive Permits Coordinator to join our Contracts & Compliance team and play a key role in ensuring our residential projects progress smoothly from documentation through to building approval.

If you thrive in a fast-paced environment, enjoy coordinating multiple stakeholders, and have a keen eye for detail, we'd love to hear from you.

About the Role

Reporting to the State Contracts & Compliance Manager, you'll be responsible for preparing and managing building permit applications and associated approvals, ensuring projects remain on track and compliant with all relevant regulations.

Working closely with internal teams, building surveyors, councils and external consultants, you'll coordinate documentation, manage approvals and contribute to delivering an exceptional customer experience.

Key Responsibilities

- Prepare and lodge building permit applications and supporting documentation.

- Coordinate planning permits, siting dispensations and other statutory approvals.

- Liaise with building surveyors, councils and consultants to ensure approvals are obtained within agreed timeframes.

- Manage Occupancy Permit applications and coordinate compliance certificates and documentation.

- Monitor workflow timelines and maintain accurate records within ClickHome.

- Respond promptly to internal and external enquiries.

- Attend workflow meetings and collaborate across departments to keep projects progressing.

- Identify opportunities to improve processes and support continuous improvement initiatives.





- Provide administrative support and reporting as required.

About You

You'll be a highly organised professional who enjoys working collaboratively and managing multiple priorities.

- Previous experience in residential construction, permits, contracts administration or a similar coordination role.

- Sound understanding of Victoria's building permits and approval processes.

- Knowledge of the National Construction Code (NCC), Building Regulations and local council requirements.

- Exceptional organisational and time management skills.

- Strong attention to detail and a commitment to accuracy.

- Excellent communication and relationship-building skills.

- Confidence working with multiple stakeholders and competing priorities.

- Experience using ClickHome (or similar construction management software) is highly regarded.

Why Join Glenvill?

At Glenvill, our people are at the heart of everything we do. We foster a team-oriented and supportive culture where your ideas are valued and your contribution makes a real impact.

We offer:

- A supportive and collaborative team environment.

- Opportunity to work with one of Victoria’s leading residential builders.

- Ongoing learning and professional development.

- A business committed to innovation, quality and exceptional customer service.

- Career growth opportunities within a well-established organisation.

Ready to Apply?

If you're looking to build your career with a respected residential builder and enjoy working in a role where no two days are the same, we'd love to hear from you.

Apply now and become part of the Glenvill team.

📌 Permits Coordinator - VIC (Docklands)
🏢 Glenvill Homes
📍 Docklands