Within this role you will provide coordinated administrative and office management support across the Retail Leadership Team in Adelaide. This is a shared service role that will help ensure the Retail Leadership Team is well coordinated, organised and supported across key planning, meetings, travel, events and engagement activities.

You will provide:
Provide shared administrative support across the Retail Leadership Team, helping coordinate priorities and key activities.
Coordinate Retail Leadership Team forums including trade meetings, planning sessions, offsites and other leadership activities.
Prepare meeting agendas, packs, materials and logistics, while maintaining forward planning and key dates.
Coordinate Retail Leadership Team travel bookings and expense submissions, ensuring accuracy and timely processing.
Develop and maintain a weekly view of Retail Leadership Team travel, site visits and key meetings, proactively identifying scheduling conflicts and coordination gaps.
Coordinate Adelaide-based Retail events including town halls, leadership offsites and key internal engagement activities, managing venues, catering,



materials and communications.
Coordinate Retail recognition programs, awards and engagement initiatives, including recognition merchandise, inventory and distribution.
Build strong relationships across the Retail Leadership Team and wider business, proactively anticipating needs and providing a high level of service.
Balance competing priorities across office management and Retail Leadership Team coordination, maintaining solid attention to detail and follow-through.

What We offer:
Join a high-performing team within a leading Australian retail organisation recognised for innovation.
Enjoy flexible working arrangements that support work-life balance.
Access generous parental leave and additional leave benefits, including birthday leave.
Advantages from health, wellbeing and lifestyle discounts, including fuel savings.
Access financial perks including an employee share plan and novated leasing.
Be recognised and rewarded through our service recognition program.

📌 Office Coordinator Norwood (Australia)
🏢 Viva Energy
📍 Australia