Job Description

Practice Assistant - Melbourne Office

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Practice Assistant. You will be part of the Practice Support team providing operational and administrative assistance to legal operatives and Practice Executives.

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Responsibilities

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Provide operational support to legal operatives within the firm, adapting to changing needs.
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Provide administrative support: generating reports, expense management, document amendments, and file management (printing, filing, archiving).
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Assist with matter financials and the monthly billing process: create and amend billing narratives, draft/finalise bills.
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Set up and coordinate current clients and matters using planning tools.
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Support the firm's client relationship management software, record business development activities, maintain accurate contact records, and assist with client reporting.
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Provide administrative support for client pitches and coordinate client events.
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Collaborate with team members inside and outside the Practice Support team to deliver high‐quality work and meet service standards for all stakeholders.
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Work arrangements

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Permanent, full‐time. Hybrid working: 60% of time in the office, with flexibility discussed on a case‐by‐case basis.

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Qualifications & skills

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Experience in a similar role, preferably in a law firm or related professional services (finance, accounting).
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High proficiency with Microsoft applications (Word, Outlook, PowerPoint, Excel), DocCorp and other document‐management systems.
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Excellent accuracy, attention to detail, and the ability to prioritise work independently to meet tight deadlines.
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Robust written and verbal communication: drafting correspondence, presentations, pitch documents and slide packs quickly and accurately.
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Team player who works collaboratively to achieve goals and continuously improves processes.
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Equal Chance Statement

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We encourage applications from all backgrounds and support adjustments during the application process.
J-18808-Ljbffr

📌 Practice Assistant Victoria
🏢 Allens Corporate Services
📍 Victoria