Your current company A global organisation based in the heart of the Sydney CBD is seeking an energetic Executive Assistant to join the team on a maternity leave contract through to January 2028. This role will support the General Manager and Director of Australia. The ideal candidate will have experience supporting senior executives, thrive in a fast-paced environment, and be highly adaptable.

Your new role
Extensive diary and calendar management, including coordinating meetings and appointments across multiple stakeholders
Manage domestic and international travel arrangements, including flights, accommodation, itineraries, visas, and travel documentation
Coordinate internal and external meetings, events, conferences, and team functions
Prepare meeting agendas, presentations, reports, and correspondence
Screen and manage incoming calls, emails, and enquiries on behalf of the Directors
Process expenses, invoices, corporate credit card reconciliations, and purchase orders
Maintain accurate records, databases, and filing systems
Assist with project administration and support business initiatives as required
Coordinate stakeholder communications and maintain solid relationships with internal and external contacts




Provide general administrative support to ensure the smooth running of the Directors' offices
Handle confidential information with discretion and professionalism

What you'll need to succeed
Previous experience as an Executive Assistant supporting senior executives or directors
Exceptional organisational and time management skills
Strong written and verbal communication skills
Advanced Microsoft Office Suite skills, including Outlook, Word, PowerPoint, and Excel
Ability to manage multiple priorities and meet deadlines
High level of professionalism and attention to detail
Strong problem-solving skills and proactive approach
Experience coordinating travel, events, and expense management

What you'll get in return
Work for a global organisation
Be part of a collaborative and outstanding culture
Stable and secure role until Jan 2028
WFH flexibility

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a recent position, please contact us for a confidential discussion about your career.

📌 Executive Assistant Temp 16 Months Sydney
🏢 Hays Office Support
📍 Sydney