Are you a highly organised administrator with strong data skills and a passion for creating meaningful connections? This is an exciting prospect to join the Advancement team at a leading independent school, supporting philanthropy, donor engagement and community initiatives. Working closely with the Associate Director of Advancement, you will play a key role in supporting fundraising activities through accurate data management, event coordination and high-level administration. This is a varied role where no two days are the same, combining stakeholder engagement, database management, reporting and supporting impactful events.
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Key responsibilities:
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Providing administrative support to the Associate Director of Advancement, including correspondence, scheduling and meeting preparation
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Maintaining accurate donor records, processing donations and supporting reporting and data analysis
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Managing CRM/database information and ensuring data integrity through regular audits
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Coordinating donor and community events, including invitations, registrations, guest lists, logistics and post-event follow-up
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Supporting donor communications,
stewardship activities and engagement initiatives
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Identifying opportunities to improve processes and enhance administrative efficiency
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About you:
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Demonstrated experience in administration, coordination or executive support within a busy environment
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Strong Microsoft Office skills, particularly Excel, Word and Outlook
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Confidence using databases, CRM systems or online platforms, with the ability to quickly learn new systems
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Excellent communication skills and the ability to engage professionally with a diverse range of stakeholders
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Solid attention to detail and a commitment to maintaining accurate and confidential information
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Experience coordinating events, projects or stakeholder engagement activities will be highly regarded
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Experience within education, not-for-profit, membership or community-focused organisations will be advantageous.
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This is a wonderful opportunity to join a values-driven workplace where your administration and relationship-building skills will directly support meaningful philanthropic outcomes and strengthen the school community.
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📌 Philanthropic Data & Administration Coordinator Victoria (Australia)
🏢 McKinley Green
📍 Australia
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