Job Description

Responsibilities

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Provide high-level administrative and coordination support to the Global CFO and Company Secretary.
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Manage a complex, international calendar across multiple time zones, proactively resolving conflicts and prioritising effectively.
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Coordinate domestic and international travel, including flights, accommodation, visas, itineraries and key meetings.
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Support inbox and correspondence management, including drafting communications where appropriate.
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Act as a key point of contact for internal and external stakeholders, ensuring qualified and timely communication.
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Maintain accurate, organised, and confidential records and documentation.
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Identify opportunities to improve processes and adopt technology and AI-enabled tools to enhance efficiency.
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Requirements

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A strong track record of reliability and performance in administrative, coordination, customer-facing, or operational roles.
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A stable and credible work history that demonstrates commitment, qualified growth,



and the ability to take on increasing responsibility over time.
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Excellent organisational skills and the ability to manage competing priorities.
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High emotional intelligence and confidence interacting with a range of stakeholders.
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Robust communication skills, both written and verbal.
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Solid Microsoft Office skills (Outlook, Word, PowerPoint, Excel, Teams).
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A proactive mindset and willingness to take ownership of tasks and follow through.
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Interest in technology, innovation, and AI-driven ways of working.
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A high level of professionalism, discretion, and integrity.
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Formal qualifications in Business Administration or a related field are beneficial but not essential.
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Core Competencies

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Demonstrates strong organizational and communication skills while managing complex schedules and stakeholder interactions. Proficient in administrative support, process improvement, and leveraging technology to enhance operational efficiency.
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📌 Executive Coordinator Victoria
🏢 Jobtailor
📍 Victoria