Contracts Administrator – Concrete Structures & Civil Construction
Dynamic Civil Solutions
Full-Time
Highly Competitive Salary Package – We Will Pay Big Bucks for the Right Person
Dynamic Civil Solutions is seeking an experienced and commercially driven Contract Administrator to join our growing team.
We specialise in concrete structures and civil construction, and we're looking for someone who can take genuine ownership of the contractual and commercial administration of multiple projects concurrently.
This isn't a role for someone who simply processes paperwork.
We want a Contract Administrator who understands construction, stays ahead of contractual and commercial issues, manages variations and claims properly, keeps subcontractors and suppliers accountable, and works closely with our Project Managers and site teams to help deliver profitable projects.
For the right person, we are prepared to pay big bucks.If you have robust construction knowledge, commercial awareness and the ability to manage multiple projects effectively, we're prepared to offer a package that reflects your value.
The Role
As Contract Administrator, you will work closely with our Project Managers, Engineers, Site Supervisors, clients, consultants, subcontractors and suppliers across a range of concrete structural and civil construction projects.
You will be involved from procurement and contract establishment through project delivery, variations, progress claims and final account.
Key responsibilities include:
Managing the contractual and commercial administration of multiple concrete structure and civil projects concurrently
Use or Varicon System for Claims/PO's or willing to adapt
Reviewing head contracts, subcontracts, purchase orders, scopes of work and project documentation
Preparing detailed subcontractor and supplier scopes of work
Preparing tender packages and issuing subcontractor and supplier enquiries
Reviewing quotations and completing commercial comparisons
Assisting with subcontractor and supplier negotiations
Preparing subcontract agreements, purchase orders and contract documentation
Ensuring subcontract scopes accurately capture project drawings, specifications and contractual requirements
Managing subcontractor claims, payment schedules and supporting documentation
Preparing and assisting with monthly client progress claims
Measuring completed works and verifying quantities for claims
Identifying, pricing, submitting and tracking variations
Maintaining variation registers and ensuring changes to scope are captured commercially
Preparing variation quotations with supporting labour, plant, material and subcontractor costs




Reviewing drawings and specifications to identify changes, discrepancies and potential variation opportunities
Managing RFIs, notices and contractual correspondence where required
Maintaining registers for contracts, variations, claims, RFIs, procurement and commercial matters
Monitoring project budgets, commitments, actual costs and forecast costs
Assisting with project cost reporting and cost-to-complete forecasting
Identifying commercial risks and opportunities early
Monitoring subcontractor performance against agreed scope and commercial requirements
Working closely with Project Managers and Site Supervisors to ensure site activities are commercially captured
Completing quantity take-offs for concrete, reinforcement, formwork, earthworks, drainage, pavements and other civil works
Assisting with procurement of concrete, reinforcement, formwork, civil materials and other project requirements
Reviewing supplier invoices and subcontractor claims against actual works completed
Assisting with extensions of time, delay notices and other contractual requirements
Attending client, consultant and subcontractor meetings where required
Maintaining accurate commercial records and supporting documentation
Assisting with project handover, defects, final claims and close-out
Managing subcontractor final accounts and project commercial close-out
Supporting Project Managers in achieving project financial targets and maintaining project profitability
About You
This role will suit someone who understands that good contract administration is about more than paperwork — it is about protecting the commercial position of the business and helping projects make money.
We're looking for someone who:
Has experience as a Contract Administrator within concrete structures, civil construction or a similar construction environment
Has a strong understanding of concrete, reinforcement, formwork and civil construction
Can confidently manage the commercial administration of multiple projects simultaneously
Has experience preparing and administering subcontract agreements and purchase orders
Has strong experience with variations, progress claims and subcontractor claims
Can read and understand structural and civil construction drawings




Can complete accurate quantity take-offs and measurements
Understands construction contracts, scopes of work and contractual obligations
Can identify scope gaps, commercial risks and variation opportunities
Has strong procurement and subcontractor management skills
Understands project budgets, committed costs, forecasting and cost reporting
Is commercially minded and understands the importance of project margin
Has strong written communication and contractual correspondence skills
Is organised and capable of managing competing priorities across several active projects
Communicates confidently with clients, consultants, subcontractors, suppliers and site personnel
Has strong attention to detail without losing sight of the overall project
Takes ownership of issues and follows them through to resolution
Is comfortable working closely with both office and site teams
Holds a qualification in Construction Management, Quantity Surveying, Civil Engineering or a related discipline
Holds a current Australian driver's licence
Experience specifically within concrete structures, reinforced concrete construction and civil works will be highly regarded.
The Package
We are prepared to pay big bucks for the right person.
We're looking for capability, commercial awareness and ownership — not simply someone who ticks boxes on a job description.
If you can successfully administer multiple concrete and civil projects, manage subcontractors and suppliers, stay on top of variations and claims, identify commercial risks early and help drive profitable project delivery, we are prepared to offer a highly competitive salary package that reflects what you bring to the business.
Why Join Dynamic Civil Solutions?
At Dynamic Civil Solutions, you won't be another number in a large organisation.
You'll have the opportunity to:
Take commercial ownership across multiple projects
Work across concrete structures and civil construction
Work directly with company management and Project Managers
Be involved in projects from procurement through to final account
Have genuine input into how projects are procured and commercially managed
Develop your contractual and commercial construction knowledge
Build strong experience in variations, claims, procurement and cost management
Work closely with experienced construction and site personnel
Be rewarded for strong performance and capability
Grow with a rapidly developing civil construction business
Progress toward a Senior Contract Administrator / Commercial Manager / Project Manager position as the business continues to grow
#J-*****-Ljbffr

📌 Contracts Administrator - Must Have Concrete Structure & Civil Experience (Melbourne)
🏢 Dynamic Civil Solutions
📍 Melbourne