Part time (4 days) hybrid role supporting the Board, Company Secretariat and Legal teams
Use your governance, coordination and administration skills in a values-led organisation
Exciting things are happening at Catholic Healthcare.
We have celebrated 30 years of providing care and have grown to more than 6,000 employees.
Our Mission is to promote the dignity, life and spirituality of older people through connected and inclusive communities.
We're looking for a highly organised Board and Legal Administrator to provide support that enables the smooth and effective operation of the Board, Company Secretariat and Legal functions.
You'll coordinate Board and Committee meetings, manage key governance documentation, support legal administration activity and work closely with senior internal and external stakeholders.
This is a role where professionalism, discretion, attention to detail and proactive coordination will be key to success.
In this role, you'll have the opportunity to:
Coordinate CHL Board, Committee and subsidiary meetings, Board offsite visits and related logistics.
Manage and administer the Board Management System, including uploading Board and Committee packs in line with agreed publication dates
Prepare meeting invitations, attendance registers, catering, room setup, technology requirements and relevant meeting materials
Support Committee planning activity and maintain final documentation in appropriate SharePoint repositories
Provide secretarial and administration support to the Company Secretariat and Legal teams
Process invoices, credit card claims and general administrative tasks accurately and on time
Maintain legal records, registers, databases, contracts and legal agreements
Assist with annual and ad-hoc projects, document formatting and continuous improvement initiatives
Maintain Board and Committee registers, minute books, Diligent resources and governance records
We're looking for someone who brings:




At least 3 years' prior experience as a Board Administrator or in a similar governance, secretariat or executive administration role
Strong experience managing calendars, meeting logistics and confidential administration for Executives, Directors or senior stakeholders
Experience coordinating logistics with external stakeholders, including Board and Committee members
Confidence using systems and applications such as Diligent, SharePoint, Excel, PowerPoint, Teams and Microsoft Office
Excellent time management, prioritisation and organisational skills, with the ability to work under pressure
Strong attention to detail and professional written and verbal communication skills
Professionalism, discretion, resilience, initiative and a high level of personal integrity
The ability to work with minimal supervision while contributing positively as part of a team
Confidence using AI and technology to improve efficiency and productivity
Willingness and ability to travel, including interstate travel and visits to aged care homes alongside Board members
Willingness to be flexible on the days of the week worked – essential for attendance on Board Meeting days
Experience in the aged care sector would be highly regarded
What we can offer you:
Purposeful work that supports older people and the teams who care for them
A welcoming, values-led organisation where connection, compassion and integrity matter
The prospect to support senior governance and legal functions in a mission-driven organisation
Paid family leave, additional 6 days per year
Fitness Passport discounted gym benefits
Discounted personal health insurance
If you're ready to bring your Board administration, governance coordination and legal support experience to an organisation with purpose, we'd love to hear from you.
Catholic Healthcare acknowledges the Traditional Owners and Custodians of the lands on which we live, work and dream.
We pay our respects to their Indigenous Elders past and present, for they hold the traditions, culture, and hopes of their people as we journey towards reconciliation.
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📌 Board And Legal Administrator - Nfp (New South Wales)
🏢 Catholic Healthcare
📍 New South Wales