Job Description

Are you highly organised, detail-oriented, and passionate about preserving history and data integrity? We are seeking a proactive Records Archiving Assistant to join our team. In this role, you will play a crucial part in modernising our data systems, transitioning physical records to digital formats, and ensuring compliance with information management standards.

n

Whether you are looking to start your career in information management or bring existing administrative expertise to a focused, methodical role, we want to hear from you.

n

Key Responsibilities

n

n
Cataloguing & Indexing: Sort, classify, and index physical and digital documents according to company archiving policies.
n
Digitisation: Scan physical records and upload them into our Electronic Document and Records Management System (EDRMS).
n
Data Integrity: Conduct quality checks on digitised files to ensure accuracy, clarity, and correct metadata tagging.
n
Retrieval Support: Assist internal teams by efficiently locating and retrieving archived files upon request.




n
Secure Destruction: Coordinate the secure disposal of obsolete records in line with compliance and retention schedules.
n

n

Skills and Experience

n

Note: Prior experience in archiving or records management is highly regarded, but solid administrative skills and a keen eye for detail are our top priorities.

n

n
Detail-Oriented: Exceptional organisational skills with a knack for spotting data entry errors.
n
Tech-Savvy: Proficiency with MS Office Suite (Word, Excel) and comfort learning new database software.
n
Physical Capability: Ability to lift and move archive boxes (up to 10kg) comfortably.
n
Confidentiality: A robust understanding of data privacy and the importance of handling sensitive information securely.
n
Communication: Explicit written and verbal communication skills to collaborate effectively with team members.
n
J-18808-Ljbffr

📌 Records And Archiving Assistant Victoria
🏢 Randstad
📍 Victoria