Job Description

We're currently seeking an experienced Brisbane-based ExecutiveAssistant to join our growing team. In this role, you'll provideseamless support to our Construction Director, keeping themorganised, prepared and ahead of every commitment acrossprofessional and personal responsibilities.

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Working closely with the Construction Director and our widerconstruction team, you'll manage diaries, inboxes, meetings andlogistics across site, project and business demands. Beyondday-to-day business support, the role also extends to personal andlifestyle arrangements, ensuring the Construction Director's time,presentation and commitments are managed seamlessly throughout the day.

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Where You'll Make an Impact

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At GRAYATM, we're shaping the future of design-led living acrossBrisbane and the Gold Coast. Known for bold architecture,construction excellence and luxury at every touchpoint, we backstrong systems and explicit process behind every build.

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This role is ideal for someone who is organised, composed andproactive, with the ability to support a senior leader in a way thatkeeps them across the detail, ahead of priorities and confident inevery commitment.

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What You'll Do

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Keep the Construction Director's schedule moving smoothly bymanaging appointments, priorities and competing time demands
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Plan and coordinate meetings, site visits, lunches, functionsand other commitments from start to finish
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Oversee confirmations, reservations, run sheets and briefinginformation for key engagements
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Pull together relevant details, context and preparation materialso the Construction Director can walk into each commitment ready
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Manage day-to-day communications, follow-throughs, personaladministration and practical requests as they arise
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Support personal logistics and lifestyle-related arrangementswith care, accuracy and valuable judgement
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Act as a trusted point of contact with internal teams, venues,suppliers and external parties when coordination is needed
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Prepare, complete and track forms, approvals, signatures andother paperwork to keep tasks progressing
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Work with discretion, professionalism and respect when handlingconfidential or sensitive information
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Identify potential issues before they become problems andrespond with calm, practical solutions
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📌 Executive Assistant Graya Queensland
🏢 Graya
📍 Queensland